Office & Mailroom Operations Specialist

Encore; Las Vegas (NV); On-site; USD 24,000 - 34,000; Full time

Job summary

Encore is seeking an Office Administrator to manage the mailroom, track supplies, and coordinate with Facilities Services. You will handle shipments, records, and data in EPC Helios and ASC Trac, ensuring 24-hour service levels for packing and delivery.

The role requires strong communication, organization, and independence, with flexibility for irregular hours as needed in an office environment in Las Vegas.

Qualifications

• High School Diploma or equivalent.
• Proficient in Windows and Microsoft Office applications.
• Strong communication and workflow coordination.
• Excellent customer focus, organization and time management.
• Ability to work independently, multi-task, and adapt to changes.
• Working knowledge of mail processes such as postage and UPS WorldShip system.
• Experience with Oracle, Windows, Microsoft Office and UPS WorldShip.
• Ability to lift or move equipment/materials weighing up to 50 pounds.

Responsibilities

• Manage mailroom mail and packages, tracking postage and shipping.
• Procure and stock office and kitchen supplies; track inventory.
• Receive items in Oracle and barcode equipment and furniture.
• Coordinate office moves and facility maintenance with building management.
• Enter consumable orders in ASC Trac; log EPC Helios pick lists.
• Receive box sales equipment and ensure shipments meet service levels.

Skills

Communication

Coordination

Customer focus

Multitasking

Independence

Office software

Organization

Time management

Education

High School Diploma

Tools

Oracle

ASC Trac

UPS WorldShip

Job description

Encore is seeking an Office Administrator to manage the mailroom, track supplies, and coordinate with Facilities Services. You will handle shipments, records, and data in EPC Helios and ASC Trac, ensuring 24-hour service levels for packing and delivery.

The role requires strong communication, organization, and independence, with flexibility for irregular hours as needed in an office environment in Las Vegas.