Facilities & Mail Operations Coordinator (On-site)

Midway Auto Group; Las Vegas (NV); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Life Insurance and Long-term disable

Flexible Spending Account

401K matching

Employee Stock Ownership Program

Job summary

Westlake Services, LLC | LV Corp in Las Vegas, NV is seeking an Operations Coordinator (Facilities, Mail & Security Support) for an on-site role. You will support the Operations Manager by handling facility requests, mail distribution, vendor coordination, and site logistics to keep the office safe, organized, and efficient.

Responsibilities include coordinating with vendors for maintenance, managing mail and shipping, overseeing security access, and assisting with parking and event logistics.

Qualifications

• 1–3 years of experience in facilities coordination, office operations, or administrative support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Office/Google Workspace and work order systems.
• Ability to lift up to 25 lbs. and move packages or office materials as needed.

Responsibilities

• Monitor and log facility maintenance requests; coordinate with vendors to ensure timely completion.
• Perform regular walkthroughs to ensure cleanliness, safety, and functionality of all office spaces.
• Assist with space setup, furniture moves, and minor repairs.
• Track office supplies and maintain inventory for general areas and meeting rooms.
• Support emergency drills, safety checks, and site readiness activities.
• Receive, log, and distribute incoming mail and packages; manage outgoing mail and courier requests.
• Prepare shipping labels and maintain postage or courier accounts (FedEx, USPS, UPS, DHL).
• Ensure secure handling of confidential or time-sensitive items.
• Maintain accurate records for tracked deliveries and certified mail.
• Serve as a point of contact for facility vendors and service providers.
• Coordinate site access for vendors and visitors in partnership with the security team.
• Assist in monitoring vendor performance, escalating issues to the Operations Manager when needed.
• Support daily communication with contracted security team for coverage and access updates.
• Manage employee and visitor parking assignments, permits, and validations.
• Assist in maintaining parking maps, signage, and communication of parking rules.
• Support events and meetings through room setup, signage, and logistics coordination.
• Maintain accurate operational logs, vendor contact lists, and invoice tracking sheets.
• Support budget tracking by collecting vendor quotes and preparing purchase requests.
• Assist with site audits, compliance reports, and vendor reviews.
• Provide backup support for front desk or reception as needed.

Skills

Facilities coordination

Office operations

Administrative support

Organizational skills

Communication skills

Microsoft Office / Google Workspace

Work order systems

Lifting up to 25 lbs

Job description

Westlake Services, LLC | LV Corp in Las Vegas, NV is seeking an Operations Coordinator (Facilities, Mail & Security Support) for an on-site role. You will support the Operations Manager by handling facility requests, mail distribution, vendor coordination, and site logistics to keep the office safe, organized, and efficient.

Responsibilities include coordinating with vendors for maintenance, managing mail and shipping, overseeing security access, and assisting with parking and event logistics.