Administrative Specialist

Mailmax Mailing Solutions LLC; Henderson (NV); On-site; USD 40,000 - 60,000; Full time

Job summary

Mailmax Mailing Solutions LLC is seeking a full-time Administrative Specialist based in Henderson, NV. This on-site role involves handling various administrative tasks, providing outstanding customer service, and supporting the financial operations of the company. Candidates should have a minimum of 2 years of experience with CRM and ERP systems, as well as proficiency in Microsoft Office. The position requires strong communication and analytical skills, along with effective time management abilities. A high school diploma is required, and further certifications are a plus.

Qualifications

• Advanced proficiency with Microsoft office specifically Excel and Word.
• Minimum 2 years CRM Experience (Salesforce, Oracle, etc.).
• Minimum 2 years ERP Experience (E-Automate specific).
• Minimum 2 years Google Suite Experience (Google Drive, Gmail, etc.).

Responsibilities

• Handle administrative tasks and provide exceptional customer service.
• Support financial operations and conduct data analysis.
• Maintain organized records and assist in client communications.

Skills

Strong Communication

Customer Service

Analytical Skills

Organizational skills

Time Management

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Salesforce

Oracle

E-Automate

Google Drive

Gmail

Job description

Mailmax Mailing Solutions LLC is a trusted dealer of advanced mailing equipment serving Southern Nevada and Northern Arizona. Specializing in facilitating the flow of physical and electronic documentation, Mailmax provides innovative solutions for small and medium businesses. The company is known for its state-of-the-art mailing, folding, addressing, logistics management, traceability, and shipping technologies throughout the Las Vegas area. In addition, Mailmax offers a comprehensive range of services, including consultancy, maintenance, and financing solutions, tailored to meet clients' operational needs.

Role Description

This is a full-time, on-site Administrative Specialist role located in Henderson, NV. The Administrative Specialist will be responsible for handling administrative tasks, providing exceptional customer service, supporting financial operations, and conducting data analysis to ensure smooth business processes. Other day-to-day responsibilities include maintaining organized records, assisting in client communications, and collaborating with team members to manage operational needs.

Requirements

Advanced proficiency with Microsoft office specifically Excel and Word

Minimum 2 years CRM Experience (Salesforce, Oracle, ect)

Minimum 2 years ERP Experience (E-Automate specific)

Minimum 2 years Google Suite Experience (Google Drive, Gmail ect)

Qualifications

• Strong Communication and Customer Service skills to interact effectively with clients and team members
• Administrative Assistance skills to oversee office tasks, maintain records, and support organizational functions
• Analytical Skills to assess data and improve workflows and processes
• Basic understanding or experience in Finance to assist with related tasks
• Proficiency in organizational and time management abilities
• Familiarity with office software and tools
• Prior experience in office or administrative roles preferred
• High school diploma or equivalent; additional certifications are a plus