Office Lead & Executive Administrative Specialist

Guidehouse Inc.; Huntsville (AL); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Guidehouse Inc. is seeking an Administrative Assistant/Office Lead to provide dedicated support to Directors/Partners, serve as the Office Lead, and act as the point of contact for other Administrative Assistants.

The role combines administrative duties with oversight of office operations and facilities management. Responsibilities include coordinating complex calendars, travel (domestic/international), expense reporting, and document preparation; leveraging firm tools; and supporting client

Qualifications

• High School diploma required.
• 5+ years of administrative support experience; 2+ years in office administrative management; experience in a top-tier professional services firm preferred.
• Familiarity with PeopleSoft and Workday a plus.
• Strong organizational and time-management skills with attention to detail.

Responsabilités

• Manage Partner/Directors calendars and prioritize appointments.
• Coordinate travel arrangements (domestic/international) and handle itineraries.
• Prepare weekly expense reports and respond to auditor inquiries.
• Draft/edit/proofread correspondence, presentations, and client letters.
• Support sales opportunities, engagement delivery activities and knowledge management.
• Oversee office facilities, vendor contracts and building maintenance.

Connaissances

Admin support

Office management

Strong organizational skills

Multi-tasking

Formation

High School diploma

Outils

PeopleSoft

Workday

Description du poste

Guidehouse Inc. is seeking an Administrative Assistant/Office Lead to provide dedicated support to Directors/Partners, serve as the Office Lead, and act as the point of contact for other Administrative Assistants.

The role combines administrative duties with oversight of office operations and facilities management. Responsibilities include coordinating complex calendars, travel (domestic/international), expense reporting, and document preparation; leveraging firm tools; and supporting client