Executive Administrative Assistant to Leadership

NW Recruiting Partners; Washington; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with match

Paid time off

Educational assistance

Job summary

Our client, a respected, multi-generational investment company, seeks an experienced Administrative Assistant to support its leadership team and daily operations. You will manage calendars, travel, expenses, and prepare meeting materials while handling confidential information with professionalism.

Ideal candidates are proactive, highly organized, and detail-oriented, capable of coordinating between internal teams and external partners.

Qualifications

• Associate degree or at least 7 years of administrative, operations support, or related experience.
• Strong organizational skills with high attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication and professional presentation to executives.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint) and calendar management.

Responsibilities

• Manage calendars, meetings, travel arrangements, and expense reports for management.
• Prepare agendas, presentations, meeting materials, minutes, and follow-up items.
• Coordinate communications, mailings, and document distribution.
• Maintain accurate contact, account, and ownership records in database systems.
• Respond to inquiries and provide professional support to internal and external contacts.
• Assist with reports, data entry, document management, and recordkeeping.
• Coordinate logistics for company events, meetings, and special projects.
• Work with internal teams, vendors, and external partners to complete projects.
• Support process improvements and the use of technology and AI-enabled tools.
• Maintain strict confidentiality and perform other administrative duties as assigned.
• Travel for occasional company events and work a limited number of evenings or weekends as needed.

Skills

Calendar management

Travel coordination

Expense reports

Document management

Office software

Data entry

Confidentiality

Communication skills

Executive support

Education

Associate degree or equivalent experience

Tools

Microsoft Office

DocuSign

Job description

Our client, a respected, multi-generational investment company, seeks an experienced Administrative Assistant to support its leadership team and daily operations. You will manage calendars, travel, expenses, and prepare meeting materials while handling confidential information with professionalism.

Ideal candidates are proactive, highly organized, and detail-oriented, capable of coordinating between internal teams and external partners.