Facilities & Office Services Specialist

US101 Guidehouse Inc.; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

401(k) Plan

Life Insurance

HSA/FSA

Job summary

Guidehouse Inc. in Arlington, VA is seeking an experienced Office Services professional to manage day-to-day facilities and office services operations, ensuring high-quality support for employees and departments.

The role requires 3+ years in Facilities/Office Services and strong MS Office skills. You will coordinate mail, supplies, AV, vendor relations, space moves, and building maintenance, with occasional overtime and lifting up to 50 lbs.

Qualifications

• High school diploma required.
• 3+ years of experience in a Facilities/Office Services role.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to learn new software systems when necessary.
• Discretion and confidentiality required.
• Ability to communicate policy and procedure to employees; escalation to Manager when needed.
• Establish and maintain relationships with internal clients.
• Flexibility in a fast-paced environment; handle unexpected events.
• Sound judgment in decision making and problem solving.

Responsibilities

• Manage day-to-day functions of the Office Services team with focus on quality of services.
• Manage Facilities/OS mailbox and respond promptly.
• Respond to employee requests via email, Teams, phone, or other channels.
• Perform general clerical tasks (printing, file, scan, mailings).
• Operate and maintain office equipment and coordinate with IT for issues.
• Ensure breakroom/café equipment is functional and maintained.
• Coordinate with vendors and schedule maintenance/repairs.
• Receive and distribute mail, packages; lift boxes up to 50 lbs.
• Maintain inventory of office supplies and common areas.
• Report and track repairs; coordinate with building management.

Skills

Microsoft Office

Customer service

Communication

Discretion/Confidentiality

Problem solving

Education

High school diploma

Tools

Peoplesoft

Workday

AgilQuest

C-Cure

Job description

Guidehouse Inc. in Arlington, VA is seeking an experienced Office Services professional to manage day-to-day facilities and office services operations, ensuring high-quality support for employees and departments.

The role requires 3+ years in Facilities/Office Services and strong MS Office skills. You will coordinate mail, supplies, AV, vendor relations, space moves, and building maintenance, with occasional overtime and lifting up to 50 lbs.