Office & HR Support Specialist

Entek Corporation; Washington (District of Columbia); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Competitive pay

Weekly pay

Medical, dental, vision, life & AD

401(k) with a 4% company match

Up to 20 days PTO

Paid holidays

Opportunity for long-term growth

Job summary

Entek HVAC is seeking an organized and dependable Office & HR Administrative Assistant to support a fast-paced office. The role blends front-office tasks with HR duties, including onboarding, records management, and benefits coordination.

You will greet visitors, manage communications, coordinate meetings, and assist multiple departments while maintaining confidentiality and a customer-service mindset. A strong candidate has 2+ years in similar roles and solid MS Office skills.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, friendly, and service-oriented attitude.
• Ability to handle confidential information appropriately.
• Experience with Paylocity, NetSuite, HRIS, or applicant tracking systems is a plus.

Responsibilities

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.
• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.
• Maintain accurate employee records, personnel files, HRIS data, training records, certifications, benefits information, and other employment documentation.
• Assist with benefits administration, open enrollment, employment verifications, compliance reporting, and HR reports.
• Answer routine employee questions regarding policies, procedures, benefits, and other HR-related matters.
• Support employee engagement, recognition, wellness, training, and company events.
• Prepare reports and maintain HR data for compliance and workforce reporting.
• Handle confidential employee and company information with discretion and professionalism.

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Entek HVAC is seeking an organized and dependable Office & HR Administrative Assistant to support a fast-paced office. The role blends front-office tasks with HR duties, including onboarding, records management, and benefits coordination.

You will greet visitors, manage communications, coordinate meetings, and assist multiple departments while maintaining confidentiality and a customer-service mindset. A strong candidate has 2+ years in similar roles and solid MS Office skills.