HR & Office Admin Coordinator — Onboarding & Support

Entek Corp.; Vancouver (WA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Weekly pay

Benefits package

401(k) with match

Up to 20 days PTO

Paid holidays

Long-term growth

Job summary

Entek HVAC is seeking an organized Office & HR Administrative Assistant to support our team in a fast-paced office. This role blends front-office administration with HR tasks, welcoming visitors, handling communications, onboarding/offboarding, and maintaining records.

You will partner with multiple departments, manage confidential information with discretion, and help ensure smooth daily operations while contributing to a positive, service-focused environment.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, friendly, and service-oriented attitude.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with Paylocity, NetSuite, HRIS, or applicant tracking systems is a plus.

Responsibilities

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.
• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.
• Maintain accurate employee records, personnel files, HRIS data, training records, certifications, benefits information, and other employment documentation.
• Assist with benefits administration, open enrollment, employment verifications, compliance reporting, and HR reports.
• Answer routine employee questions regarding policies, procedures, benefits, and other HR-related matters.
• Support employee engagement, recognition, wellness, training, and company events.
• Prepare reports and maintain HR data for compliance and workforce reporting.
• Handle confidential employee and company information with discretion and professionalism.

Skills

Administrative support

HR support

Customer service

Office coordination

Time management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

HRIS

Paylocity

NetSuite

Applicant Tracking Systems

Job description

Entek HVAC is seeking an organized Office & HR Administrative Assistant to support our team in a fast-paced office. This role blends front-office administration with HR tasks, welcoming visitors, handling communications, onboarding/offboarding, and maintaining records.

You will partner with multiple departments, manage confidential information with discretion, and help ensure smooth daily operations while contributing to a positive, service-focused environment.