Office & HR Administrative Assistant - HVAC

Entek LLC; Vancouver (WA); Sur place; USD 42 000 - 62 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) with company match

Up to 20 days PTO

Paid holidays

Weekly pay

Career growth

Résumé du poste

Entek HVAC is seeking an Office & HR Administrative Assistant to support a fast-paced office. The role blends front-office administration with HR tasks, offering opportunities for growth and a comprehensive benefits package.

You will welcome stakeholders, manage communications, coordinate meetings, and assist with onboarding and HR data accuracy, while maintaining confidentiality and providing project support to multiple departments.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsabilités

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.
• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.

Connaissances

Organizational skills

Communication skills

Time management

Customer service

Discretion / confidentiality

Formation

High school diploma or equivalent

Outils

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

HRIS

Paylocity

NetSuite

Description du poste

Office & HR Administrative Assistant

Competitive Pay | Weekly Pay | Great Benefits | Career Growth

Entek HVAC is looking for an organized, dependable Office & HR Administrative Assistant to support our team in a fast-paced office environment.

This position combines front-office administration and HR support, making it a great opportunity for someone who enjoys working with people, staying organized, and being the person others can rely on.

What’s in It for You

• Competitive pay based on experience
• Weekly pay
• Medical, dental, vision, life & disability insurance
• 401(k) with a 4% company match when you contribute 6%
• Up to 20 days of PTO based on experience
• Paid holidays
• Opportunity for long-term growth

What You’ll Do

Office & Administrative Support

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.

HR Support

• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.
• Maintain accurate employee records, personnel files, HRIS data, training records, certifications, benefits information, and other employment documentation.
• Assist with benefits administration, open enrollment, employment verifications, compliance reporting, and HR reports.
• Answer routine employee questions regarding policies, procedures, benefits, and other HR-related matters.
• Support employee engagement, recognition, wellness, training, and company events.
• Prepare reports and maintain HR data for compliance and workforce reporting.Handle confidential employee and company information with discretion and professionalism.

What We’re Looking For

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, friendly, and service-oriented attitude.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with Paylocity, NetSuite, HRIS, or applicant tracking systems is a plus.

Why Entek HVAC?

Founded in 1946, Entek HVAC has built a strong reputation for quality, craftsmanship, customer service, and integrity throughout the Pacific Northwest.

We believe the people wearing the Entek uniform are just as important as the equipment we install and service.

When you join Entek, you become part of a team that values hard work, experience, continuous improvement, and long-term growth.

If you’re organized, people-focused, and ready to make a difference, we’d love to hear from you.