People-First Office & HR Admin — Growth & Benefits

Entek LLC; Vancouver (WA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) with company match

Up to 20 days PTO

Paid holidays

Weekly pay

Career growth

Job summary

Entek HVAC is seeking an Office & HR Administrative Assistant to support a fast-paced office. The role blends front-office administration with HR tasks, offering opportunities for growth and a comprehensive benefits package.

You will welcome stakeholders, manage communications, coordinate meetings, and assist with onboarding and HR data accuracy, while maintaining confidentiality and providing project support to multiple departments.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.
• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.

Skills

Organizational skills

Communication skills

Time management

Customer service

Discretion / confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

HRIS

Paylocity

NetSuite

Job description

Entek HVAC is seeking an Office & HR Administrative Assistant to support a fast-paced office. The role blends front-office administration with HR tasks, offering opportunities for growth and a comprehensive benefits package.

You will welcome stakeholders, manage communications, coordinate meetings, and assist with onboarding and HR data accuracy, while maintaining confidentiality and providing project support to multiple departments.