Office & HR Administrative Assistant - HVAC

Entek Corporation; Washington (District of Columbia); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Competitive pay

Weekly pay

Medical, dental, vision, life & AD

401(k) with a 4% company match

Up to 20 days PTO

Paid holidays

Opportunity for long-term growth

Job summary

Entek HVAC is seeking an organized and dependable Office & HR Administrative Assistant to support a fast-paced office. The role blends front-office tasks with HR duties, including onboarding, records management, and benefits coordination.

You will greet visitors, manage communications, coordinate meetings, and assist multiple departments while maintaining confidentiality and a customer-service mindset. A strong candidate has 2+ years in similar roles and solid MS Office skills.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, friendly, and service-oriented attitude.
• Ability to handle confidential information appropriately.
• Experience with Paylocity, NetSuite, HRIS, or applicant tracking systems is a plus.

Responsibilities

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.
• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.
• Maintain accurate employee records, personnel files, HRIS data, training records, certifications, benefits information, and other employment documentation.
• Assist with benefits administration, open enrollment, employment verifications, compliance reporting, and HR reports.
• Answer routine employee questions regarding policies, procedures, benefits, and other HR-related matters.
• Support employee engagement, recognition, wellness, training, and company events.
• Prepare reports and maintain HR data for compliance and workforce reporting.
• Handle confidential employee and company information with discretion and professionalism.

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Office & HR Administrative Assistant

Competitive Pay | Weekly Pay | Great Benefits | Career Growth

Entek HVAC is looking for an organized, dependable team member to support our team in a fast-paced office environment. This position combines front-office administration and HR support, making it a great opportunity for someone who enjoys working with people, staying organized, and being the person others can rely on.

What's in It for You

• Competitive pay
• based on experienceWeekly payMedical, dental, vision, life & disability insurance401(k) with a 4% company match
• when you contribute 6%Up to 20 days of PTO
• based on experiencePaid holidaysOpportunity for long-term growth

What You'll Do

Office & Administrative Support

• Welcome employees, visitors, vendors, and customers with a professional and friendly attitude.
• Answer and direct phone calls, emails, and general inquiries.
• Coordinate meetings, events, room reservations, catering, and meeting materials.
• Prepare, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain organized files, records, databases, and other company documentation.
• Provide administrative and project support to various departments as needed.

HR Support

• Provide administrative support for daily HR operations while maintaining confidentiality.
• Assist with employee onboarding and offboarding, including scheduling, paperwork, system updates, and equipment coordination.
• Maintain accurate employee records, personnel files, HRIS data, training records, certifications, benefits information, and other employment documentation.
• Assist with benefits administration, open enrollment, employment verifications, compliance reporting, and HR reports.
• Answer routine employee questions regarding policies, procedures, benefits, and other HR-related matters.
• Support employee engagement, recognition, wellness, training, and company events.
• Prepare reports and maintain HR data for compliance and workforce reporting.
• Handle confidential employee and company information with discretion and professionalism.

What We're Looking For

• High school diploma or equivalent.
• 2+ years of administrative, HR support, office coordination, customer service, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, friendly, and service-oriented attitude.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with Paylocity, NetSuite, HRIS, or applicant tracking systems is a plus.

Why Entek HVAC?

Founded in 1946, Entek HVAC has built a strong reputation for quality, craftsmanship, customer service, and integrity throughout the Pacific Northwest.

We believe the people wearing the Entek uniform are just as important as the equipment we install and service.

When you join Entek, you become part of a team that values hard work, experience, continuous improvement, and long-term growth.

If you're organized, people-focused, and ready to make a difference, we'd love to hear from you.