Office & HR Programs Coordinator

General Kinematics Vibrating Equipment; Crystal Lake (IL); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Profit-sharing bonus

Health benefits

Paid time off (PTO)

Job summary

General Kinematics is seeking an Office Coordinator to manage daily operations, greet visitors, handle mail, orders, and supplies, and provide HR support. This role also maintains the employee engagement platform and supports onboarding and events under the HR Manager.

You will coordinate meetings, travel, vendor services, and office logistics onsite in Crystal Lake, Illinois, delivering a welcoming, organized environment and assisting with company initiatives and communications.

Qualifications

• 3+ years of experience in office administration or related role.
• High school diploma required; additional business/admin education preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and daily requests.
• Excellent written and verbal communication with a professional demeanor toward employees, visitors, and vendors.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience coordinating meetings, travel, events, and vendor services.

Responsibilities

• Manage daily office operations to maintain an organized, welcoming workplace.
• Answer and direct incoming calls, welcome guests, and coordinate visitor arrangements.
• Order and maintain office and breakroom supplies, including stocking refrigerators and coffee machines.
• Coordinate with cleaning providers and other service vendors for workplace needs.
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments.
• Manage workplace televisions and update announcements, presentations, and videos.
• Coordinate executive and company meeting logistics, including room prep and catering.
• Help plan and coordinate company events and employee activities under HR guidance.
• Process invoices and organize documents per Company procedures.
• Administer employee uniforms, including ordering, distribution, exchanges, returns, and vendor coordination.
• Support new hire onboarding with documents, schedules, and welcome presentations.
• Manage the employee engagement site and GKWay recognition platform, including updates and participation tracking.
• Assist HR Manager with other administrative tasks.

Skills

Organizational skills

Verbal and written communications

Independent work

Education

High school diploma

Business administration education preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

General Kinematics is seeking an Office Coordinator to manage daily operations, greet visitors, handle mail, orders, and supplies, and provide HR support. This role also maintains the employee engagement platform and supports onboarding and events under the HR Manager.

You will coordinate meetings, travel, vendor services, and office logistics onsite in Crystal Lake, Illinois, delivering a welcoming, organized environment and assisting with company initiatives and communications.