Office Coordinator

General Kinematics Corp.; Crystal Lake (IL); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Profit-sharing bonus

Health and well-being

PTO

Career development

Financial planning tools

Job summary

General Kinematics Corp. in Crystal Lake, Illinois is looking for an Office Coordinator to run daily office operations and support Human Resources. You’ll manage supplies, greet visitors, coordinate travel and meetings, handle invoices, and help maintain the GKWay employee recognition platform.

The role is on site, requires 3+ years of office administration and strong organizational and communication skills. Proficiency with Microsoft Office is essential.

Qualifications

• 3+ years of experience in office administration or related administrative support role.
• High school diploma or equivalent; additional education in business administration preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and daily requests.
• Excellent written and verbal communication skills and a professional, welcoming approach to employees, visitors, and vendors.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating meetings, travel arrangements, company events, and vendor services preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Ability to work independently, anticipate needs, resolve routine issues, and follow through on commitments.
• Comfort delivering welcome presentations and assisting employees with Company systems and programs.
• Ability to work onsite and assist with stocking supplies, preparing meeting spaces, and setting up company events.

Responsibilities

• Manage daily office operations to maintain an organized, welcoming workplace.
• Answer and direct incoming calls, welcome guests, and coordinate visitor arrangements.
• Order and maintain office and breakroom supplies, including stocking refrigerators and coffee machines.
• Coordinate with cleaning providers and service vendors to address workplace needs.
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments as needed.
• Manage workplace televisions and update announcements, presentations, and videos.
• Coordinate executive and company meeting logistics, including catering and refreshments.
• Help plan and coordinate company events and employee activities under HR.
• Process invoices and organize documents according to procedures.
• Administer employee uniforms and vendor coordination.
• Support onboarding by preparing documents and coordinating schedules.
• Manage GKWay platform content and employee support.
• Perform other admin and HR support duties as assigned.

Skills

Organizational skills

Written & verbal communication

Multitasking

Independence

Customer service

Education

High school diploma or equivalent

Business administration coursework

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Description

General Kinematics is the premier manufacturer of vibrating equipment for the processing of bulk materials. From vibratory feeders to entire process systems, General Kinematics creates the solutions customers require to process even the most difficult materials.

The Office Coordinator handles daily office operations to maintain an organized and welcoming workplace. This role manages office supplies, visitors, travel, meetings, and company events while providing administrative support to Human Resources. This position also supports the employee experience through onboarding coordination and management of the Company’s employee engagement site and GKWay recognition platform.

Responsibilities

• Manage daily office operations to maintain an organized, welcoming workplace.
• Answer and direct incoming calls, welcome guests, and coordinate visitor arrangements.
• Order and maintain office and breakroom supplies, including stocking refrigerators and replenishing coffee machines.
• Coordinate with cleaning providers and other service vendors to address workplace needs and service concerns.
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments as needed.
• Manage workplace televisions, including updating approved announcements, presentations, and videos.
• Coordinate executive and company meeting logistics, including room preparation, catering, coffee, and refreshments.
• Help plan and coordinate company events and employee activities under the guidance of the HR Manager.
• Process invoices and organize documents according to Company procedures.
• Administer the production employee uniforms, including ordering, distribution, exchanges, returns, and vendor coordination.
• Support new hire onboarding by preparing documents and welcome materials, coordinating schedules, delivering welcome presentations, and tracking required paperwork.
• Manage the Company’s employee engagement site and GKWay recognition platform, including content updates, employee support, recognition activities, and participation tracking.
• Perform other administrative and HR support duties as assigned by the HR Manager.

Requirements

• 3+ years of experience in office administration, office management, or a related administrative support role.
• High school diploma or equivalent required; additional education in business administration or a related field preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and daily requests.
• Excellent written and verbal communication skills and a professional, welcoming approach to employees, visitors, and vendors.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating meetings, travel arrangements, company events, and vendor services preferred.
• Strong attention to detail
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently, anticipate needs, resolve routine issues, and follow through on commitments.
• Comfort delivering welcome presentations and assisting employees with Company systems and programs.
• Ability to work onsite and assist with stocking supplies, preparing meeting spaces, and setting up company events, with or without reasonable accommodation.

Pay

$22.00 to $24.00 per hour. The range provided is a guideline and not a guarantee of compensation. Other factors that are involved in offer decisions include, and are not limited to a candidate’s experience, qualifications, geography, and internal equity.

Benefits

The position also includes an annual profit-sharing incentive bonus.

Our benefit programs provide choice and flexibility to meet the needs of you and your family.

• health and well-being
• financial planning tools
• career development
• PTO
• more

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

EOE M/F/D/V