Office & HR Operations Coordinator

General Kinematics Corp.; Crystal Lake (IL); In loco; USD 30.000 - 33.000; Tempo pieno

Vantaggi offerti da questo lavoro

Profit-sharing bonus

Health and well-being

PTO

Career development

Financial planning tools

Descrizione del lavoro

General Kinematics Corp. in Crystal Lake, Illinois is looking for an Office Coordinator to run daily office operations and support Human Resources. You’ll manage supplies, greet visitors, coordinate travel and meetings, handle invoices, and help maintain the GKWay employee recognition platform.

The role is on site, requires 3+ years of office administration and strong organizational and communication skills. Proficiency with Microsoft Office is essential.

Competenze

• 3+ years of experience in office administration or related administrative support role.
• High school diploma or equivalent; additional education in business administration preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and daily requests.
• Excellent written and verbal communication skills and a professional, welcoming approach to employees, visitors, and vendors.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating meetings, travel arrangements, company events, and vendor services preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Ability to work independently, anticipate needs, resolve routine issues, and follow through on commitments.
• Comfort delivering welcome presentations and assisting employees with Company systems and programs.
• Ability to work onsite and assist with stocking supplies, preparing meeting spaces, and setting up company events.

Mansioni

• Manage daily office operations to maintain an organized, welcoming workplace.
• Answer and direct incoming calls, welcome guests, and coordinate visitor arrangements.
• Order and maintain office and breakroom supplies, including stocking refrigerators and coffee machines.
• Coordinate with cleaning providers and service vendors to address workplace needs.
• Receive, sort, and distribute mail and deliveries; coordinate outgoing shipments as needed.
• Manage workplace televisions and update announcements, presentations, and videos.
• Coordinate executive and company meeting logistics, including catering and refreshments.
• Help plan and coordinate company events and employee activities under HR.
• Process invoices and organize documents according to procedures.
• Administer employee uniforms and vendor coordination.
• Support onboarding by preparing documents and coordinating schedules.
• Manage GKWay platform content and employee support.
• Perform other admin and HR support duties as assigned.

Conoscenze

Organizational skills

Written & verbal communication

Multitasking

Independence

Customer service

Formazione

High school diploma or equivalent

Business administration coursework

Strumenti

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Descrizione del lavoro

General Kinematics Corp. in Crystal Lake, Illinois is looking for an Office Coordinator to run daily office operations and support Human Resources. You’ll manage supplies, greet visitors, coordinate travel and meetings, handle invoices, and help maintain the GKWay employee recognition platform.

The role is on site, requires 3+ years of office administration and strong organizational and communication skills. Proficiency with Microsoft Office is essential.