Office & Guest Experience Coordinator

Weiss Asset Management; Boston (MA); On-site; USD 80,000 - 110,000; Full time

Job summary

Weiss Asset Management (WAM) is seeking an Office Coordinator in Boston to join a dynamic team focused on office operations and employee experience. The ideal candidate will be service-oriented, proactive, and detail-driven, able to own responsibilities end-to-end within a collaborative environment.

Responsibilities include greeting clients, coordinating meetings and travel, maintaining a welcoming office, and supporting facilities and vendor relationships.

Qualifications

• Previous experience in office management or hospitality is required.
• Service-oriented self-starters willing to contribute to all aspects of the firm.
• Strong work ethic, excellent communication and organizational skills, and attention to detail.

Responsibilities

• Execute day-to-day office processes and services to support a productive, organized, and welcoming work environment.
• Greet clients and visitors and deliver front-office hospitality services, ensuring a professional and welcoming experience.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office environment, managing day-to-day upkeep tasks.
• Restock supplies and manage lunch setup to support daily operations.
• Coordinate with Head of Facilities on office services, maintenance, and vendor relationships.
• Support physical office operations, including occasional lifting up to 30 lbs.
• Refine office processes and policies to align with firm standards and evolving needs.

Skills

Communication skills

Organization

Customer service

Team player

Job description

Weiss Asset Management (WAM) is seeking an Office Coordinator in Boston to join a dynamic team focused on office operations and employee experience. The ideal candidate will be service-oriented, proactive, and detail-driven, able to own responsibilities end-to-end within a collaborative environment.

Responsibilities include greeting clients, coordinating meetings and travel, maintaining a welcoming office, and supporting facilities and vendor relationships.