Workplace Operations Coordinator

HireMinds; Wellesley (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

HireMinds is seeking a Workplace Operations Coordinator for its Wellesley, MA location. This role is pivotal in maintaining a best-in-class workplace experience, ensuring the office is organized and well-maintained. The coordinator will manage day-to-day operations, support onboarding initiatives, and serve as the front desk contact for both employees and visitors. Ideal candidates should possess strong organizational and communication skills within a dynamic environment.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal skills.

Responsibilities

• Maintain a high standard across all shared spaces.
• Ensure the office is consistently organized and stocked.
• Oversee day-to-day workplace operations and flow.
• Serve as the front desk point of contact for visitors.
• Coordinate vendors and maintenance services.
• Prepare meeting rooms and support office events.
• Assist with onboarding initiatives and employee experience.
• Manage supplies and general administrative support.

Job description

We’re hiring a Workplace Operations Coordinator to take ownership of a highly visible office environment in Wellesley, MA for a well‑known global, consumer brand.

This role is centered on delivering a best‑in‑class workplace experience ensuring the office is consistently organized, well‑maintained, and running smoothly throughout the day.

You’ll be the go-to person for the physical space, creating an environment that feels polished, welcoming, and fully functional for employees and visitors alike.

What You’ll Do

• Maintain a high standard across all shared spaces, including kitchen and common areas
• Ensure the office is consistently organized, stocked, and presentation‑ready
• Oversee day‑to‑day workplace operations and flow
• Serve as the front desk point of contact for visitors and employees
• Coordinate vendors, maintenance, and building management
• Prepare meeting rooms and support office events
• Assist with onboarding and employee experience initiatives
• Manage supplies, deliveries, and general administrative support