Office Coordinator

Weiss Asset Management; Boston (MA); On-site; USD 80,000 - 110,000; Full time

Job summary

Weiss Asset Management (WAM) is seeking an Office Coordinator in Boston to join a dynamic team focused on office operations and employee experience. The ideal candidate will be service-oriented, proactive, and detail-driven, able to own responsibilities end-to-end within a collaborative environment.

Responsibilities include greeting clients, coordinating meetings and travel, maintaining a welcoming office, and supporting facilities and vendor relationships.

Qualifications

• Previous experience in office management or hospitality is required.
• Service-oriented self-starters willing to contribute to all aspects of the firm.
• Strong work ethic, excellent communication and organizational skills, and attention to detail.

Responsibilities

• Execute day-to-day office processes and services to support a productive, organized, and welcoming work environment.
• Greet clients and visitors and deliver front-office hospitality services, ensuring a professional and welcoming experience.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office environment, managing day-to-day upkeep tasks.
• Restock supplies and manage lunch setup to support daily operations.
• Coordinate with Head of Facilities on office services, maintenance, and vendor relationships.
• Support physical office operations, including occasional lifting up to 30 lbs.
• Refine office processes and policies to align with firm standards and evolving needs.

Skills

Communication skills

Organization

Customer service

Team player

Job description

Weiss Asset Management (WAM), a Boston-based investment firm, is seeking an Office Coordinator to join a dynamic team focused on office operations and employee experience. Successful applicants will be service-oriented self-starters willing to contribute to all aspects of the firm. We are looking for someone with a strong work ethic, excellent communication and organizational skills, and a sharp eye for detail.

Previous experience in office management or hospitality is required. The ideal candidate takes pride in maintaining a high-quality employee experience and is comfortable owning responsibilities end-to-end within a collaborative team environment.

Responsibilities

• Execute day-to-day office processes and services that support a productive, organized, and welcoming work environment.
• Greet clients and visitors and deliver front-office hospitality services, ensuring a consistently professional and welcoming experience.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office environment, managing essential day-to-day upkeep tasks.
• Restock supplies and manage lunch setup to support the smooth running of daily office needs.
• Coordinate with Head of Facilities on office services, including maintenance, vendor management and building relationships.
• Support physical office operations and assist with a variety of hands-on tasks, including occasional lifting and transporting of supplies and equipment weighing up to 30 lbs, as needed.
• Contribute to the ongoing refinement of office processes and policies to ensure consistency with firm standards and the evolving needs of employees and the organization.

Base Salary

$80k-$110k per year, depending on experience. Actual offer will reflect your specific skills, years of relevant experience, and fit for the role. It is unlikely that all new hires will start at the top of this range.

About the Company

For 34 years, Weiss Asset Management has developed proprietary investment strategies designed to deliver high risk-adjusted returns to our investors, who include charitable foundations, pension plans, endowments, hospitals, government entities and private investors. We manage approximately $4.5 billion across our hedge fund clients. We work collaboratively to solve problems, and to identify undervalued assets through deep fundamental research, statistical analysis and an analytically rigorous approach to decision making. Above all else, we value integrity, uncompromising rationality, creativity and entrepreneurship, and continuous learning and improvement.

Our team of over 140 individuals is the engine of our success, and we welcome truly exceptional candidates from all backgrounds.

WAM is a fit for you if:

• You enjoy a collaborative environment, where decisions are made in diverse teams. At WAM, all employees can expect to work directly with members of other departments representing a range of backgrounds.
• You work well in a flat structure and are comfortable voicing dissenting opinion. Talent and work ethic will dictate what you can achieve at WAM, as evidenced by the fact that our president and the majority of our managing directors began their careers here as interns.
• You are driven to constantly learn, improve, and make rational decisions based in fact and data, and you welcome receiving feedback as well as sharing knowledge with others.
• You prioritize acting ethically in all situations.

WAM is an equal opportunity employer. Women, minorities, people with disabilities, and veterans are encouraged to apply.