Office Experience & Operations Lead

Weiss Asset Management LP; Boston (MA); On-site; USD 80,000 - 110,000; Full time

Job summary

Weiss Asset Management, a Boston-based investment firm, seeks an Office Coordinator to join a team focused on office operations and employee experience. The role requires a service-oriented self-starter attitude and a commitment to high-quality administrative support.

You will greet visitors, arrange travel, coordinate meetings and events, maintain an organized workspace, restock supplies, and work with the Head of Facilities on vendor management.

Qualifications

• Previous experience in office management or hospitality is required.
• The ideal candidate takes pride in maintaining a high-quality employee experience and is comfortable owning responsibilities end-to-end within a collaborative team environment.

Responsibilities

• Execute day-to-day office processes and services that support a productive, organized, and welcoming work environment.
• Greet clients and visitors and deliver front-office hospitality services, ensuring a consistently professional and welcoming experience.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office environment, managing essential day-to-day upkeep tasks.
• Restock supplies and manage lunch setup to support the smooth running of daily office needs.
• Coordinate with Head of Facilities on office services, including maintenance, vendor management and building relationships.
• Support physical office operations and assist with a variety of hands-on tasks, including occasional lifting and transporting of supplies and equipment weighing up to 30 lbs, as needed.
• Contribute to the ongoing refinement of office processes and policies to ensure consistency with firm standards and the evolving needs of employees and the organization.

Skills

Communication

Organization

Hospitality

Travel coordination

Job description

Weiss Asset Management, a Boston-based investment firm, seeks an Office Coordinator to join a team focused on office operations and employee experience. The role requires a service-oriented self-starter attitude and a commitment to high-quality administrative support.

You will greet visitors, arrange travel, coordinate meetings and events, maintain an organized workspace, restock supplies, and work with the Head of Facilities on vendor management.