Asset & Wealth Management, Administrative Assistant, Boston

Goldman Sachs, Inc.; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Goldman Sachs, Inc. seeks an Administrative Assistant in Boston to support a senior executive. The role requires managing complex calendars, client communications, and travel logistics while handling confidential information with discretion.

You will prepare correspondence, coordinate meetings, and assist with facilities and events. The ideal candidate has extensive executive-support experience in finance and exceptional organizational skills.

Qualifications

• Supports senior executives with calendaring and client logistics in a fast paced environment.
• Maintains confidential information with discretion and professionalism.
• Requires excellent interpersonal and written communication skills, and strong attention to detail.
• Ideal candidate has extensive experience supporting high-level executives in financial services.

Responsibilities

• Provides advanced administrative support to Executive in the Boston Region.
• Manages complex calendars and coordinates internal/external meetings and calls.
• Handles high volumes of phone calls and interactions with senior leaders and clients.
• Coordinates client calls, meetings, travel logistics, and visa procurement when needed.
• Prepares correspondence, agendas, reports, and ships materials as required.
• Supports office operations, facilities, event planning, and ad-hoc projects.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

Detail orientation

Problem solving

Tools

MS Word

Excel

PowerPoint

Outlook

SAP Concur

Job description

Job Description

Wealth Management | Boston, MS

Administrative Assistant

Job Summary & Responsibilities:

• Provides advanced administrative support to Executive within the Boston Region in a complex team environment
• Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and all related client logistics.
• Handles highly confidential and sensitive information with the utmost discretion and compliance.
• Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
• Coordinates logistics for client calls & meetings; responds and follows up on requests in a timely manner.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement, and processes expense reports in timely manner.
• Prepares and distributes correspondence, agendas, letters, reports or other documents as requested.
• Organizes and ships materials to clients as needed.
• Works with conference and catering services for client engagements as needed.
• Maintains detailed understanding of firm policies and can handle certain issues independently and escalates appropriately
• Supports general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects, facilities management and/or event planning.

Qualifications:

• Experience supporting high level executive(s) in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow up as often as necessary.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.
• Ideal candidate has at least 8 years of experience.

Candidate must be located onsite in the Boston office.