Office & Front Desk Coordinator

Axis Energy Services, LLC.; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Axis Energy Services, LLC. is seeking a proactive Administrative Assistant to greet visitors, manage front desk duties, and support meeting logistics in a fast-paced office.

The role includes coordinating calendars, travel, and vendor communications to keep daily operations running smoothly. The ideal candidate will have strong organizational skills, attention to detail, and proficient Microsoft Office knowledge.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Two or more years of administrative, clerical, office support, reception, facilities coordination, or related experience preferred.
• Working knowledge of Microsoft Office, including Outlook, Word, Excel, and Teams.

Responsibilities

• Greet visitors and coordinate guest arrivals in a professional manner.
• Schedule meetings, maintain calendars, coordinate conference rooms, and assist with logistics.
• Set up meeting rooms with seating, supplies, presentations, and videoconferencing equipment.
• Coordinate meals, catering orders, deliveries, setup, and cleanup with vendors.
• Order, stock, organize, and maintain office and kitchen supplies.
• Track inventory, monitor reorder levels, and ensure common areas are clean and stocked.
• Process mail, packages, invoices, purchase requests, expense documents.
• Assist with arranging executive travel, lodging, and itinerary details.
• Support expense processing by collecting receipts and organizing documents.
• Assist onboarding, badge access, and routine employee inquiries as assigned.
• Maintain confidentiality of company, employee, customer, guest, vendor information.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Customer service orientation

Teamwork

Education

High school diploma or equivalent

Associate degree or administrative training

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Axis Energy Services, LLC. is seeking a proactive Administrative Assistant to greet visitors, manage front desk duties, and support meeting logistics in a fast-paced office.

The role includes coordinating calendars, travel, and vendor communications to keep daily operations running smoothly. The ideal candidate will have strong organizational skills, attention to detail, and proficient Microsoft Office knowledge.