Legal Office Services & Facilities Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; Palo Alto (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in Palo Alto seeks an Office Services Coordinator to oversee facilities, maintenance, hospitality for firm events, and general office support onsite.

You will coordinate vendors, manage access cards, supervise department assistants, train new hires, and ensure conference rooms, mail rounds, and refreshments run smoothly in a fast-paced legal environment.

Qualifications

• High School diploma or equivalent is required.
• Three years’ related experience in a law firm or professional services environment.

Responsibilities

• Monitor facilities, reprographics, and conference services.
• Coordinate maintenance requests and vendor activities.
• Assist with budget management for facilities items.
• Train new hires and supervise Office Services staff.
• Ensure mail rounds, packages, and conference room setups.

Skills

Multitasking

Communication

Organization

Confidentiality

Team collaboration

Attention to detail

Professionalism

Client interaction

Physical stamina

Physical effort

Hours flexibility

Education

High School diploma

3 years related experience

Tools

Print Conductor

EMS Software

FM: Interact

BMS

GATS

Canon Printers

Adobe Acrobat

Power PDF

Outlook

Excel

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in Palo Alto seeks an Office Services Coordinator to oversee facilities, maintenance, hospitality for firm events, and general office support onsite.

You will coordinate vendors, manage access cards, supervise department assistants, train new hires, and ensure conference rooms, mail rounds, and refreshments run smoothly in a fast-paced legal environment.