Office & Facilities Operations Lead

JetBrains; Warsaw (IN); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Flexible work schedule

Relocation support

Free meals and snacks

Learning and development opportunities

Health and wellness programs

Job summary

JetBrains is seeking a detail-focused Office Operations Coordinator to maintain a welcoming, efficient workspace for our teams and visitors. You will own day-to-day office operations, ensure common areas function smoothly, and collaborate with local teams, vendors, and service providers.

Ideal candidates bring experience in office operations, strong communication in English and Polish, and a service-oriented mindset. The role offers flexible working options and relocation support where needed.

Qualifications

• Experience in office management, facility support, hospitality, or a similar operations role.
• Proactive problem-solving and customer-service mindset.
• Strong written and spoken communication in English and Polish.

Responsibilities

• Keep office spaces, meeting rooms, and common areas organized for daily use.
• Welcome guests and provide support during visits.
• Manage stock, order office supplies, and coordinate catering and equipment.
• Assist with logistics for meetings, calls, and internal events.
• Serve as a reliable point of contact for office operations questions.
• Coordinate with vendors, service providers, and local authorities.
• Support onboarding and offboarding processes for team members.

Skills

Initiative

Communication

Detail-oriented

Time management

Independent worker

Tools

Microsoft Office

Google Workspace

Job description

JetBrains is seeking a detail-focused Office Operations Coordinator to maintain a welcoming, efficient workspace for our teams and visitors. You will own day-to-day office operations, ensure common areas function smoothly, and collaborate with local teams, vendors, and service providers.

Ideal candidates bring experience in office operations, strong communication in English and Polish, and a service-oriented mindset. The role offers flexible working options and relocation support where needed.