Office & Facilities Coordinator

Ambient; Orange (CA); On-site; USD 29,000 - 34,000; Full time

Job summary

Ambient Enterprises is seeking an Office Assistant to support day-to-day office operations in Orange, CA. You will coordinate supplies, catering, meetings, and facilities, while keeping teams informed about updates and maintenance schedules.

The role emphasizes organization, communication, and reliability, with daily tasks including scheduling, correspondence, and general office support to ensure a clean, efficient workplace.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Attention to detail with ability to multitask.
• Ability to coordinate with vendors and staff.
• Proficiency in Outlook and standard office apps.

Responsibilities

• Coordinate office supplies and purchasing.
• Arrange catering and meeting meals for events.
• Support building maintenance and facilities coordination.
• Maintain maintenance records and distribute notices.
• Set up conference rooms and equipment for meetings.
• Schedule meetings and send calendar invites.
• Assist with opening and shutdown procedures.
• Provide general administrative support for daily operations.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Vendor coordination

Tools

Microsoft Outlook

Job description

Ambient Enterprises is seeking an Office Assistant to support day-to-day office operations in Orange, CA. You will coordinate supplies, catering, meetings, and facilities, while keeping teams informed about updates and maintenance schedules.

The role emphasizes organization, communication, and reliability, with daily tasks including scheduling, correspondence, and general office support to ensure a clean, efficient workplace.