Office & Facilities Coordinator

Ambient Enterprises; Orange (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Ambient Enterprises is seeking an Office Assistant to support day-to-day operations, coordinate supplies, catering, meetings, and facilities. You will help maintain an organized, clean, and functional workplace while keeping staff informed of upcoming projects and maintenance schedules.

In this role, you will manage office supplies orders, arrange catering for meetings and events, assist with building maintenance, and support calendar scheduling and general administrative tasks to ensure smooth

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Strong attention to detail and multitasking.
• Ability to communicate with employees, vendors, and service providers.
• Proficiency in Microsoft Outlook and standard Office apps.
• Ability to work independently and prioritize competing tasks.

Responsibilities

• Coordinate and manage office supplies orders to keep stocked.
• Arrange breakfast and lunch catering for meetings and events.
• Coordinate building maintenance, repairs, and vendor visits.
• Maintain maintenance records and communicate updates.
• Prepare conference rooms and set up equipment.
• Schedule meetings and send calendar invitations.
• Assist with office opening and shutdown procedures.
• Provide general administrative support for daily operations.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Vendor coordination

Independent work

Tools

Microsoft Outlook

Job description

Ambient Enterprises is seeking an Office Assistant to support day-to-day operations, coordinate supplies, catering, meetings, and facilities. You will help maintain an organized, clean, and functional workplace while keeping staff informed of upcoming projects and maintenance schedules.

In this role, you will manage office supplies orders, arrange catering for meetings and events, assist with building maintenance, and support calendar scheduling and general administrative tasks to ensure smooth