Office & Facilities Coordinator

Markel; New York (NY); On-site; USD 49,972,000 - 85,819,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Employee Stock Purchase Plan

PTO and holidays

Parental leave

Job summary

Markel in New York, NY seeks a front office administrator to manage calls, greet visitors, and coordinate mail, packages, and meetings. This role supports multiple departments and requires a professional demeanor and reliable attendance.

Responsibilities include coordinating vendor interactions, assisting with travel, processing workflows, and maintaining reception coverage. Strong multitasking and communication skills are essential in a fast-paced environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• Minimum of 2 years of customer service experience.
• Reliable with strong attendance and job stability.
• Proficiency in computer applications, with strong written communication and multitasking skills.
• Ability to thrive in a high-volume, fast-paced environment.
• Self-motivated with ability to work independently.

Responsibilities

• Answer and direct incoming calls; greet associates, clients, and visitors.
• Notify recipients of communications; process and distribute mail and packages.
• Coordinate conference room setups and assist with travel arrangements.
• Provide front office and facilities support; monitor building conditions.
• Support office operations; manage moves and workstation nameplates.
• Process invoices and tickets; handle supplies and services.

Skills

Customer service

Communication skills

Office software

Attendance/reliability

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office

Job description

Markel in New York, NY seeks a front office administrator to manage calls, greet visitors, and coordinate mail, packages, and meetings. This role supports multiple departments and requires a professional demeanor and reliable attendance.

Responsibilities include coordinating vendor interactions, assisting with travel, processing workflows, and maintaining reception coverage. Strong multitasking and communication skills are essential in a fast-paced environment.