Executive Assistant to COO - In-Office, Strategic Admin Pro

Newmark; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Newmark in New York, NY seeks an experienced Executive Assistant to support the Chief Operations Officer. The role emphasizes professionalism, discretion, and managing complex schedules and communications.

You will handle heavy calendar management and prepare business correspondence, coordinating meetings with proficiency in Excel, PowerPoint, Word, and Outlook, with a focus on accuracy and confidentiality in a fast-paced office.

Qualifications

• Minimum 5+ years of experience as an executive assistant.
• Professional in person and on the phone.
• In-office position with ability to work extended hours.
• Proficient in MS Office at an advanced level (Excel, PowerPoint, Word, Outlook).
• Bachelor's degree (BA/BS) required.

Responsibilities

• Screen a high volume of telephone calls from internal and external sources.
• Coordinates meetings, including ordering meals, preparing meeting rooms and invitations.
• Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level.
• Compose business correspondence and format spreadsheets.
• Track action items and deliverables for executives and proactively schedule time.
• Meet deadlines and work effectively in a pressurized environment.
• Maintain confidentiality and interact with staff and clients professionally.

Skills

calendar management

MS Office proficiency

multi-tasking

Education

BA or BS degree

Tools

Excel

PowerPoint

Word

Outlook

Job description

Newmark in New York, NY seeks an experienced Executive Assistant to support the Chief Operations Officer. The role emphasizes professionalism, discretion, and managing complex schedules and communications.

You will handle heavy calendar management and prepare business correspondence, coordinating meetings with proficiency in Excel, PowerPoint, Word, and Outlook, with a focus on accuracy and confidentiality in a fast-paced office.