Front Desk & Office Services Coordinator (NYC)

NBBJ; New York (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

NBBJ is seeking a full-time, on-site Office Services Coordinator for the New York office to greet guests and manage front desk operations with a welcoming, professional presence.

You will coordinate procurement, calendar, and email for Office Services New York, liaise with Facilities, vendors, and caterers, support events and maintain an organized, well-kept workspace while assisting with day-to-day office needs.

Qualifications

• 4-5+ years in an administrative or office management support role.
• Advanced knowledge of MS Office Suite, Outlook, Teams, Word, Excel; Smartsheet or Mural a plus.
• Ability to lift up to 30 lbs.
• Organized, detail-oriented, proactive and a strong team player with a passion for customer service and hospitality.

Responsibilities

• Manage front desk operations and warmly greet guests, employees, and desk licensees, creating a great first impression and ensuring an exceptional in-office experience for all.
• Procurement and reconciliation of office expenses and company credit card; handle catering, coffee, supplies, and vendors.
• Main point of contact with Property Management on building maintenance, vendor coordination, and security/safety systems.

Skills

Customer service

Hospitality

Multi-tasking

Proactive

Team player

Education

4-5+ years administrative experience

Tools

Outlook

Teams

Word

Excel

Smartsheet

Mural

Job description

NBBJ is seeking a full-time, on-site Office Services Coordinator for the New York office to greet guests and manage front desk operations with a welcoming, professional presence.

You will coordinate procurement, calendar, and email for Office Services New York, liaise with Facilities, vendors, and caterers, support events and maintain an organized, well-kept workspace while assisting with day-to-day office needs.