Office & Facilities Coordinator

Sundt Construction; Charlotte (NC); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Market competitive salary (paid weekly

Employee Stock Ownership Plan

401K

Wellness and health benefits

Education assistance

Job summary

Sundt Construction's Charlotte Office is seeking an Office Services Coordinator to handle mail, deliveries, supplies, invoicing for facility vendors, front desk duties, and event support. The role ensures classrooms are prepared for training and coordinates with vendors to keep the workspace clean and welcoming.

You will maintain daily office operations, track service requests, manage conference room readiness, and assist with employee visits.

Qualifications

• Good communication skills, self-motivated and able to work well under pressure.
• High School diploma or equivalent.
• Must be able to complete assigned responsibilities independently.
• Must possess a good driving record and be people and service oriented.
• Proficient use of all Microsoft Office Suite programs.

Responsibilities

• Serve as a welcoming point of contact for employees, visitors, vendors, and callers; provide front-desk and telephone coverage as needed.
• Order, receive, organize, and restock office, kitchen, and common-area supplies; monitor inventory to avoid shortages and excess stock.
• Process facility-related vendor invoices and help resolve missing information or billing questions.
• Coordinate with cleaning, maintenance, and other office-service vendors; follow up on service requests and report unresolved issues.
• Prepare, check, and reset conference rooms for meetings, events, and training, including room layout, supplies, and basic presentation readiness.
• Coordinate meeting refreshments and lunch setups, including delivery, presentation, cleanup, and restocking.
• Keep kitchens, supply areas, reception areas, and other shared spaces orderly, stocked, and ready for use.
• Receive, sort, and distribute mail and packages.
• Assist with office events, employee visits, and new-employee workspace preparations as needed.
• Track office-service requests and communicate status or elevate issues when support from another team is needed.
• Identify facility or common-area concerns and promptly report safety, maintenance, or cleanliness issues.

Skills

Communication

Independence

Driving

Microsoft Office

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Sundt Construction's Charlotte Office is seeking an Office Services Coordinator to handle mail, deliveries, supplies, invoicing for facility vendors, front desk duties, and event support. The role ensures classrooms are prepared for training and coordinates with vendors to keep the workspace clean and welcoming.

You will maintain daily office operations, track service requests, manage conference room readiness, and assist with employee visits.