Multi-site Office & Facilities Coordinator

DP World; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

DP World in Charlotte, NC seeks an organized Office Coordinator to manage day-to-day office operations, facilities, and security across multiple sites. You will coordinate vendors, manage badges and access, and support admin tasks while partnering with People, Finance, Real Estate, IT, and Safety teams.

The role emphasizes a safe, efficient workspace and proactive cross-functional collaboration to enable smooth business continuity and employee experience in the US operations.

Qualifications

• 3+ years of experience in office administration or facilities coordination.
• High school diploma or equivalent.
• Experience managing vendors, contracts and purchase orders.
• Experience supporting multi-site or remote office operations.
• Strong attention to detail and excellent communication.

Responsibilities

• Lead day-to-day office operations at Charlotte ARO and greet visitors.
• Coordinate facilities, vendors, cleaning staff and building management.
• Manage space, badges, access records and security software platforms.
• Remotely oversee US offices with vendor coordination and supply oversight.
• Support meeting logistics, documentation and conference room bookings.
• Assist with mail, filing, scheduling and travel arrangements.
• Promote safety, maintain organized reception areas and emergency procedures.
• Collaborate with Security, Finance and IT teams to ensure compliance.

Skills

Office administration

Independent self-starter

Organizational multitasking

Customer service mindset

Written and verbal communication

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

DP World in Charlotte, NC seeks an organized Office Coordinator to manage day-to-day office operations, facilities, and security across multiple sites. You will coordinate vendors, manage badges and access, and support admin tasks while partnering with People, Finance, Real Estate, IT, and Safety teams.

The role emphasizes a safe, efficient workspace and proactive cross-functional collaboration to enable smooth business continuity and employee experience in the US operations.