Office & Facilities Coordinator

Milender White Inc; Arvada (CO); On-site; USD 54,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental coverage

401(k) with employer match

Paid time off

Employee ownership

Job summary

Milender White in Colorado is seeking an Office Administrator to support operations as part of the GBUS division. You will report to the Executive Assistant and act as the primary contact for visitors, employees, and vendors to ensure a professional, welcoming workplace.

The role includes coordinating mail and packages, conference room scheduling, events, and maintaining a polished office environment; MS Office proficiency and 1–3 years’ experience are required, Colorado Notary preferred.

Qualifications

• High school diploma or GED required; 1–3 years of office administration experience preferred.
• Proficiency with Microsoft Office applications and ability to learn new systems quickly.
• Strong organizational, communication, and interpersonal skills; ability to manage priorities.

Responsibilities

• Serve as the primary point of contact for visitors, employees, and vendors, delivering a professional and welcoming workplace experience.
• Coordinate day-to-day office operations, including mail and package services, conference room scheduling, meeting support, and events.
• Maintain a polished, organized office environment across reception areas, kitchens, and shared spaces.
• Oversee workplace resources and facilities operations, including inventory, purchasing, vendor coordination, and access control.
• Provide administrative support through records management, invoice processing, and document preparation.

Skills

Organizational skills

Communication skills

Interpersonal skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Milender White in Colorado is seeking an Office Administrator to support operations as part of the GBUS division. You will report to the Executive Assistant and act as the primary contact for visitors, employees, and vendors to ensure a professional, welcoming workplace.

The role includes coordinating mail and packages, conference room scheduling, events, and maintaining a polished office environment; MS Office proficiency and 1–3 years’ experience are required, Colorado Notary preferred.