Office Administrator

Milender White Inc; Arvada (CO); On-site; USD 54,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental coverage

401(k) with employer match

Paid time off

Employee ownership

Job summary

Milender White in Colorado is seeking an Office Administrator to support operations as part of the GBUS division. You will report to the Executive Assistant and act as the primary contact for visitors, employees, and vendors to ensure a professional, welcoming workplace.

The role includes coordinating mail and packages, conference room scheduling, events, and maintaining a polished office environment; MS Office proficiency and 1–3 years’ experience are required, Colorado Notary preferred.

Qualifications

• High school diploma or GED required; 1–3 years of office administration experience preferred.
• Proficiency with Microsoft Office applications and ability to learn new systems quickly.
• Strong organizational, communication, and interpersonal skills; ability to manage priorities.

Responsibilities

• Serve as the primary point of contact for visitors, employees, and vendors, delivering a professional and welcoming workplace experience.
• Coordinate day-to-day office operations, including mail and package services, conference room scheduling, meeting support, and events.
• Maintain a polished, organized office environment across reception areas, kitchens, and shared spaces.
• Oversee workplace resources and facilities operations, including inventory, purchasing, vendor coordination, and access control.
• Provide administrative support through records management, invoice processing, and document preparation.

Skills

Organizational skills

Communication skills

Interpersonal skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Build What Matters

Milender White is part of Graham Buildings U.S. (GBUS), a division of Graham, one of North America's largest general contractors. Alongside other leading companies within the GBUS family, Milender White create spaces that shape lives, strengthen communities, and leave a lasting impact across the United States.

Here, your work has purpose, your growth is supported, and your impact lasts for generations.

Join a team that builds with commitment, integrity, and reliability.

Your Impact Starts Here

Milender White is currently recruiting for an Office Administrator to report to the Executive Assistant. The Office Administrator will play a key role in supporting Colorado operations, as part of the GBUS division.

Your Role in Building What Matters

• Serve as the primary point of contact for visitors, employees, and vendors, delivering a professional and welcoming workplace experience while managing office communications.
• Coordinate day-to-day office operations, including mail and package services, conference room scheduling, meeting support, workplace events, and hospitality services.
• Maintain a polished, organized, and business-ready office environment across reception areas, conference rooms, kitchens, and other shared spaces.
• Oversee workplace resources and facilities operations, including inventory management, purchasing, vendor coordination, building maintenance, security access, and office equipment.
• Provide comprehensive administrative support through records management, invoice processing, employee workplace services, document preparation, and proactive recommendations to enhance office efficiency and operations.

The Right Tools for the Job

• High school diploma or GED required; 1-3 years of experience in office administration, workplace services, facilities coordination, reception, hospitality, customer service, or a related support function preferred.
• Demonstrated experience coordinating vendors, managing office services, workplace resources, or facilities-related operations in a professional environment.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams, with the ability to learn new systems and technology quickly.
• Exceptional organizational, communication, and interpersonal skills, with the ability to manage competing priorities, maintain attention to detail, and deliver outstanding customer service.
• Strong judgment, professionalism, and discretion in handling confidential information; Colorado Notary Commission preferred or the ability to obtain certification if required.

Compensation

• Salary Range $54,000 - $62,000 per annum, commensurate with experience and performance.
• 100% employer-paid health and vision insurance option, plus dental coverage.
• 100% employee-owned company
• 401(k) retirement plan with employer match.
• Generous paid time off, wellness benefits, and an Employee Assistance Program (EAP).
• Employer-paid Life, AD&D, and Long-Term Disability insurance, plus cell phone reimbursement.

Lay the Foundation for Your Next Career Move.

At Milender White, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across the United States.

We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact [e-mail] for accommodation requests.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Milender White/Graham.