Office & Admin Coordinator - Welcoming Desk & Operations

Talentify; Broomfield (CO); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, vision

HSA with company contribution

Tuition reimbursement

PTO and holidays

401(k) with match

Job summary

Talentify is seeking an Office Coordinator in Broomfield, CO to be at the heart of our local office. You will welcome staff and visitors, manage registrations, handle mail and shipping, and provide essential administrative support to keep the office running smoothly.

You’ll coordinate supplies, support meetings, and collaborate across teams. This role requires strong organization, communication, and the ability to multitask in a dynamic environment.

Qualifications

• Experience in office administration, workplace coordination, customer service, reception, or a related area.
• Strong organizational skills with attention to detail and follow-through.
• Clear verbal and written communication skills.
• A service-focused approach to supporting employees, visitors, and external partners.
• Experience managing multiple priorities and adapting to changing workplace needs.

Responsibilities

• Welcome employees, clients, and visitors and coordinate the onsite registration process.
• Answer and route incoming calls and provide helpful, professional support.
• Receive, prepare, distribute, and coordinate incoming and outgoing mail, packages, and shipments.
• Maintain accurate shipping records and information in applicable systems.
• Provide administrative support, including filing, copying, completing forms, preparing correspondence, and maintaining records.
• Coordinate office supplies and help maintain shared spaces, including kitchens and conference rooms.
• Manage key and badge distribution and coordinate fleet vehicle assignments and pickups.
• Partner with teams across Viega to support meetings, events, special projects, and workplace initiatives.
• Help resolve day-to-day office needs and support additional administrative responsibilities as needed.

Skills

Organization

Communication

Customer service

Independent work

Team collaboration

Tools

Microsoft Office

Job description

Talentify is seeking an Office Coordinator in Broomfield, CO to be at the heart of our local office. You will welcome staff and visitors, manage registrations, handle mail and shipping, and provide essential administrative support to keep the office running smoothly.

You’ll coordinate supplies, support meetings, and collaborate across teams. This role requires strong organization, communication, and the ability to multitask in a dynamic environment.