Onsite Office & Facilities Coordinator

Avid Bioservices; Tustin (CA); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

Avid Bioservices is seeking an Office Assistant to provide administrative, workplace, and facilities support for the daily operation of our office in California. You will report to the Office Manager and assist with front-desk duties, event preparation, and coordinating services with vendors.

Responsibilities include maintaining procedures, managing supplies, coordinating meetings, and supporting employee onboarding and engagement while upholding safety and workplace standards.

Qualifications

• Associate degree or equivalent work experience preferred.
• 1–3 years in office administration, customer service, or related role.
• Experience supporting a corporate office environment preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Provide day-to-day administrative support to Office Manager and staff.
• Maintain office procedures, records, and filing systems.
• Support communications and information distribution.
• Order, stock, and organize office and breakroom supplies.
• Coordinate meeting rooms and space arrangements.
• Serve as main contact for employees, visitors, and vendors.
• Ensure reception and common areas stay clean and stocked.
• Coordinate vendor services and procurement requests.
• Assist with invoicing, requisitions, and purchase orders.
• Support onboarding and employee engagement activities.
• Assist with safety inspections and workplace readiness.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Attention to detail

Independent work

Problem solving

Customer service

Education

Associate degree or equivalent

Tools

Work order systems

Microsoft Office

Job description

Avid Bioservices is seeking an Office Assistant to provide administrative, workplace, and facilities support for the daily operation of our office in California. You will report to the Office Manager and assist with front-desk duties, event preparation, and coordinating services with vendors.

Responsibilities include maintaining procedures, managing supplies, coordinating meetings, and supporting employee onboarding and engagement while upholding safety and workplace standards.