Office Experience & Operations Lead

INTERA Incorporated; Richland (WA); On-site; USD 60,000 - 82,000; Full time

Job summary

INTERA Incorporated in Richland, WA is seeking an in-office Office Manager to keep our busy workplace running smoothly and to support a welcoming environment for staff and visitors.

This hands-on role covers office operations, facilities coordination, event support, onboarding, and interdepartmental collaboration with HR, IT, and accounting. The ideal candidate is organized, proactive, and service-minded, able to manage priorities and build strong relationships.

Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent interpersonal, verbal, and written communication skills.
• Professional, dependable, and service-oriented mindset.
• Self-motivated with the ability to work independently while collaborating with employees across the organization.
• Strong time-management skills with the flexibility to adapt to changing priorities.
• Comfortable performing a variety of physical and hands-on tasks, including setting up meeting and event spaces.

Responsibilities

• Oversee daily office operations and maintain common areas, kitchens, conference rooms, and shared spaces.
• Maintain office supply inventories, procurements, reconcile the corporate purchase card, and evaluate vendor pricing.
• Serve as the primary contact for mail services, shipping/receiving, and local errands.
• Liaise with vendors/service providers to support office equipment functionality.
• Manage vendor relationships and coordinate with Facilities for maintenance needs.
• Coordinate moves, workspace changes, furniture purchases, and new employee setups with IT/facilities.
• Support Health & Safety programs and periodic emergency drills.
• Coordinate meetings, catering, tech checks, and support for virtual/hybrid participation.
• Assist with interview scheduling, onboarding, and candidate experience.
• Support travel arrangements, badging, trainings, and cross-department coordination.

Skills

Microsoft Office

Organizational skills

Communication skills

Professional demeanor

Self-motivation

Time management

Physical tasks

Job description

INTERA Incorporated in Richland, WA is seeking an in-office Office Manager to keep our busy workplace running smoothly and to support a welcoming environment for staff and visitors.

This hands-on role covers office operations, facilities coordination, event support, onboarding, and interdepartmental collaboration with HR, IT, and accounting. The ideal candidate is organized, proactive, and service-minded, able to manage priorities and build strong relationships.