Office Experience & Facilities Coordinator

SAMBA TV; New York (NY); On-site; USD 54,000 - 75,000; Full time

Job summary

Samba TV is seeking an organized Office Operations & Facilities coordinator to oversee the New York and Chicago offices, ensuring a clean, safe, and well-functioning environment.

You will coordinate building management, handle tickets for repairs, space moves, and equipment, assist IT, manage security access, greet visitors, and support sustainability initiatives while traveling to support other locations as needed.

Responsibilities

• Oversee the New York and Chicago offices with the SF manager.
• Be the go-to for general office support, coordinating with building management on cleanliness, maintenance, repairs, and access control.
• Submit and track tickets for repairs, desk setups, and space improvements.
• Conduct regular space audits and stock pantry supplies; place weekly beverage orders.
• Coordinate internal moves, assist with desk resets, and manage setup tasks.
• Assist IT with basic tech troubleshooting and conference room tech, ensuring smooth meetings.
• Maintain a safe, secure, and well-running work environment; escalate issues as needed.
• Monitor visitor calendars and coordinate security access with EA and Talent Acquisition for arrivals.
• Greet visitors and escort them to their meeting host.
• May travel to support other office locations.
• Ensure compliance with health and safety legislation and maintain records and inspections.
• Support environmental/EHS initiatives and sustainability practices with vendors.
• Maintain and update emergency procedures and contribute to business continuity planning.

Job description

Samba TV is seeking an organized Office Operations & Facilities coordinator to oversee the New York and Chicago offices, ensuring a clean, safe, and well-functioning environment.

You will coordinate building management, handle tickets for repairs, space moves, and equipment, assist IT, manage security access, greet visitors, and support sustainability initiatives while traveling to support other locations as needed.