Office Experience & Facilities Coordinator

RR Donnelley (RRD); New York (NY); Sur place; USD 26 000 - 36 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision

401(k) with company match

Paid time off

Life insurance

Tuition assistance

Parental leave

Employee discounts

Résumé du poste

RR Donnelley (RRD) is seeking a customer-focused Facilities Associate / Day Porter to support daily operations, appearance, and functionality in a fast-paced office environment. You will handle workplace services, conference room readiness, and hospitality, while coordinating with vendors and building management.

The ideal candidate is proactive, service-oriented, and committed to delivering an exceptional workplace experience for employees, clients, and visitors.

Qualifications

• Minimum of 1 year of work experience in the facilities, property management or building operations.
• High School diploma or GED.
• Strong written and verbal skills.
• Proven customer service skillset.
• Experience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email and calendar.
• Experience in navigating a high-profile, high-paced environment.
• Ability to problem solve, rationalize and mitigate/manage obstacles presented.
• Self starter, task-oriented leader.
• Ability to work overtime as needed.
• Ability to handle sensitive and/or confidential information.
• Proven ability to multi-task, meet deadlines and complete projects in a timely manner.
• Demonstrate initiative and proactive thinking.
• Ability to work well with others in a team atmosphere.
• Maintain a professional appearance and high level customer service mindset at all times.
• Ability to commit and adhere to all client values, principles and procedures.

Responsabilités

• Maintain the cleanliness, appearance, and functionality of office common areas, conference rooms, pantries, and shared workspaces.
• Conduct routine office inspections and promptly address facility, housekeeping, and safety concerns.
• Respond to employee requests related to workplace services, office comfort, access, and facility issues.
• Set up, inspect, and reset conference rooms for meetings, client events, and special functions.
• Provide first-level support for workstation & office set-up.
• Coordinate meeting support, catering setup, and room readiness activities.
• Perform daily hoteling workstation and shared workspace resets to ensure spaces are clean, organized, and fully functional.
• Manage office supply inventories and replenish pantry, hospitality, and restroom supplies as needed.
• Coordinate with building management and vendors regarding maintenance, janitorial, security, HVAC, and other facility services.
• Support office moves, furniture reconfigurations, onboarding/offboarding activities, and workplace projects.
• Assist with emergency preparedness activities, including fire drills and evacuation procedures.
• Maintain a professional, welcoming, and service-focused office environment at all times.

Connaissances

Customer service

Written & verbal skills

Self starter

Team player

Problem solving

Formation

High School diploma or GED

Outils

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Outlook

Description du poste

RR Donnelley (RRD) is seeking a customer-focused Facilities Associate / Day Porter to support daily operations, appearance, and functionality in a fast-paced office environment. You will handle workplace services, conference room readiness, and hospitality, while coordinating with vendors and building management.

The ideal candidate is proactive, service-oriented, and committed to delivering an exceptional workplace experience for employees, clients, and visitors.