Day Porter & Facilities Specialist

RRD Company; New York (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off

401(k) with company match

Life insurance and other voluntary ins

Parental leave and tuition assistance

Job summary

RRD Company seeks a dedicated Facilities Associate/Day Porter to maintain a clean, organized, and welcoming office environment in a fast-paced professional setting.

The role covers workplace services, conference room readiness, hospitality, and coordination with building management and vendors to ensure smooth daily operations. It requires proactive service orientation and strong communication.

Qualifications

• High School diploma or GED required.
• Strong written and verbal skills are essential.
• Experience in navigating a high-profile, high-paced environment is preferred.
• Proven ability to multi-task, meet deadlines, and complete projects on time.
• Self-starter who can lead tasks and work in a team.

Responsibilities

• Maintain the cleanliness, appearance, and functionality of office common areas, conference rooms, pantries, and shared workspaces.
• Conduct routine office inspections and promptly address facility, housekeeping, and safety concerns.
• Respond to employee requests related to workplace services, office comfort, access, and facility issues.
• Set up, inspect, and reset conference rooms for meetings, client events, and special functions.
• Provide first-level support for workstation & office set-up.
• Coordinate meeting support, catering setup, and room readiness activities.
• Perform daily hoteling workstation and shared workspace resets to ensure spaces are clean, organized, and fully functional.
• Manage office supply inventories and replenish pantry, hospitality, and restroom supplies as needed.
• Coordinate with building management and vendors regarding maintenance, janitorial, security, HVAC, and other facility services.
• Support office moves, furniture reconfigurations, onboarding/offboarding activities, and workplace projects.
• Assist with emergency preparedness activities, including fire drills and evacuation procedures.
• Maintain a professional, welcoming, and service-focused office environment at all times.

Skills

Strong written and verbal skills

Self starter

Multi-tasking

Team player

Problem solving

Education

High School diploma or GED

Tools

Microsoft Office (Word, PowerPoint, Excel) including Outlook

Job description

RRD Company seeks a dedicated Facilities Associate/Day Porter to maintain a clean, organized, and welcoming office environment in a fast-paced professional setting.

The role covers workplace services, conference room readiness, hospitality, and coordination with building management and vendors to ensure smooth daily operations. It requires proactive service orientation and strong communication.