Facilities & Office Services Specialist

RR Donnelley & Sons; New York (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

401(k) with company match

Life insurance and other voluntary ins

Parental leave, adoption assistance,Tu

Job summary

RR Donnelley & Sons seeks a Facilities Associate / Day Porter to maintain the cleanliness, appearance, and functionality of a fast-paced professional office environment in New York. You will support workplace services, conference room readiness, vendor coordination, and office hospitality.

The ideal candidate is proactive, service-oriented, and dedicated to delivering an exceptional workplace experience for employees, clients, and visitors.

Qualifications

• 1 year of experience in facilities, property management or building operations.
• High School diploma or GED.
• Strong written and verbal skills.
• Experience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email and calendar.
• Experience in navigating a high-profile, high-paced environment.
• Ability to problem solve and mitigate obstacles.
• Self-starter and task-oriented leader.

Responsibilities

• Maintain the cleanliness, appearance, and functionality of office areas and shared workspaces.
• Conduct routine inspections and address facility, housekeeping, and safety concerns.
• Respond to employee requests related to workplace services and access.
• Set up and reset conference rooms for meetings and events.
• Provide first-level support for workstation and office setups.
• Coordinate meeting support, catering setup, and room readiness.
• Perform daily hoteling workstation resets to keep spaces clean and functional.
• Manage office supply inventories and replenish pantry and restroom supplies.

Skills

Customer service

Strong communication

Proactive

Self-starter

Education

High School diploma or GED

Tools

Microsoft Office

Job description

RR Donnelley & Sons seeks a Facilities Associate / Day Porter to maintain the cleanliness, appearance, and functionality of a fast-paced professional office environment in New York. You will support workplace services, conference room readiness, vendor coordination, and office hospitality.

The ideal candidate is proactive, service-oriented, and dedicated to delivering an exceptional workplace experience for employees, clients, and visitors.