Day Porter & Office Services Specialist

RRD; New York (NY); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision

PTO

401(k) match

Life Insurance

Parental leave

Tuition assistance

Discounts

Job summary

RRD is seeking a customer-focused Facilities Associate / Day Porter to support the daily operation of a fast-paced professional office environment in New York. The role covers workplace services, conference room support, hoteling readiness, hospitality, vendor coordination, and general facility upkeep.

The ideal candidate is proactive, service-oriented, and committed to delivering an exceptional workplace experience for employees, clients, and visitors, while maintaining a clean, organized, and

Qualifications

• High School diploma or GED required.
• Minimum 1 year experience in facilities or building operations.
• Experience with MS Office and calendar management.

Responsibilities

• Maintain the cleanliness, appearance, and functionality of office common areas, conference rooms, pantries, and shared workspaces.
• Conduct routine office inspections and promptly address facility, housekeeping, and safety concerns.
• Respond to employee requests related to workplace services, office comfort, access, and facility issues.
• Set up, inspect, and reset conference rooms for meetings, client events, and special functions.
• Provide first‑level support for workstation & office set-up.
• Coordinate meeting support, catering setup, and room readiness activities.
• Perform daily hoteling workstation and shared workspace resets to ensure spaces are clean, organized, and fully functional.
• Manage office supply inventories and replenish pantry, hospitality, and restroom supplies as needed.
• Coordinate with building management and vendors regarding maintenance, janitorial, security, HVAC, and other facility services.
• Support office moves, furniture reconfigurations, onboarding/offboarding activities, and workplace projects.
• Assist with emergency preparedness activities, including fire drills and evacuation procedures.
• Maintain a professional, welcoming, and service‑focused office environment at all times.

Skills

Customer service

Microsoft Office

Communication skills

Teamwork

Education

High School diploma or GED

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

RRD is seeking a customer-focused Facilities Associate / Day Porter to support the daily operation of a fast-paced professional office environment in New York. The role covers workplace services, conference room support, hoteling readiness, hospitality, vendor coordination, and general facility upkeep.

The ideal candidate is proactive, service-oriented, and committed to delivering an exceptional workplace experience for employees, clients, and visitors, while maintaining a clean, organized, and