Office Experience & Design Lead

ZeroPlus Derivatives LLC; Chicago (IL); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k)

Paid time off and holidays

Parental leave

Professional development

Annual discretionary budget for decor

Job summary

ZeroPlus Derivatives LLC in Chicago is seeking an Office & Workplace Experience Manager to own how the office looks, runs, and feels. You will be the first point of contact for workplace‑related needs—vendors, facilities, events, and daily operations—within a newly built-out office at 70 W Madison.

The role emphasizes design sensibility, organized operations, and hands-on leadership of space management, budget, and health & safety processes.

Qualifications

• A strong eye for design with examples of spaces you've styled, improved or maintained.
• Exceptional organization and follow-through across many concurrent tasks.
• Experience managing vendors and budgets.
• Clear, warm communication with employees, leadership, vendors and building staff.
• Comfort being fully on-site and occasionally available outside standard hours for events or facilities issues.

Responsibilities

• Curate and maintain the office's look: furniture, artwork, plants, lighting and decor.
• Keep the space client- and candidate-ready everyday, with focus on reception and conference rooms.
• Manage the annual decor and workplace-improvement budget, recommending upgrades.
• Oversee daily upkeep: cleaning standards, kitchen, pantry, snacks, beverages and office supplies.
• Maintain inventory, place orders and track spending against budget.
• Create and maintain office policies, procedures and a workplace guide for employees.
• Serve as the primary contact with building management at 70 W Madison.
• Coordinate repairs, maintenance and service requests to completion.
• Administer access badges, keys and visitor management.
• Support health, safety and emergency procedures, including fire-warden coordination.
• Source, negotiate with and manage vendors (cleaning, maintenance, furniture, catering, plant care).
• Track contracts, renewals and invoices, and hold vendors to service standards.
• Plan catered lunches, team celebrations, holidays and office events.
• Welcome new hires with desk setup, badge and supplies.
• Gather employee feedback to continually improve the office experience.

Skills

Design eye

Organization

Vendor & budget management

Clear communication

On-site availability

Tools

Badge systems

Visitor management

Procurement software

Job description

ZeroPlus Derivatives LLC in Chicago is seeking an Office & Workplace Experience Manager to own how the office looks, runs, and feels. You will be the first point of contact for workplace‑related needs—vendors, facilities, events, and daily operations—within a newly built-out office at 70 W Madison.

The role emphasizes design sensibility, organized operations, and hands-on leadership of space management, budget, and health & safety processes.