Office Manager

ZeroPlus Derivatives LLC; Chicago (IL); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k)

Paid time off and holidays

Parental leave

Professional development

Annual discretionary budget for decor

Job summary

ZeroPlus Derivatives LLC in Chicago is seeking an Office & Workplace Experience Manager to own how the office looks, runs, and feels. You will be the first point of contact for workplace‑related needs—vendors, facilities, events, and daily operations—within a newly built-out office at 70 W Madison.

The role emphasizes design sensibility, organized operations, and hands-on leadership of space management, budget, and health & safety processes.

Qualifications

• A strong eye for design with examples of spaces you've styled, improved or maintained.
• Exceptional organization and follow-through across many concurrent tasks.
• Experience managing vendors and budgets.
• Clear, warm communication with employees, leadership, vendors and building staff.
• Comfort being fully on-site and occasionally available outside standard hours for events or facilities issues.

Responsibilities

• Curate and maintain the office's look: furniture, artwork, plants, lighting and decor.
• Keep the space client- and candidate-ready everyday, with focus on reception and conference rooms.
• Manage the annual decor and workplace-improvement budget, recommending upgrades.
• Oversee daily upkeep: cleaning standards, kitchen, pantry, snacks, beverages and office supplies.
• Maintain inventory, place orders and track spending against budget.
• Create and maintain office policies, procedures and a workplace guide for employees.
• Serve as the primary contact with building management at 70 W Madison.
• Coordinate repairs, maintenance and service requests to completion.
• Administer access badges, keys and visitor management.
• Support health, safety and emergency procedures, including fire-warden coordination.
• Source, negotiate with and manage vendors (cleaning, maintenance, furniture, catering, plant care).
• Track contracts, renewals and invoices, and hold vendors to service standards.
• Plan catered lunches, team celebrations, holidays and office events.
• Welcome new hires with desk setup, badge and supplies.
• Gather employee feedback to continually improve the office experience.

Skills

Design eye

Organization

Vendor & budget management

Clear communication

On-site availability

Tools

Badge systems

Visitor management

Procurement software

Job description

Chicago, United States

We're hiring an Office & Workplace Experience Manager to own how our Chicago office looks, runs and feels. You'll be the first point of contact for everything workplace-related, from vendors and facilities to events and day-to-day operations.

We're moving into a newly built-out office at 70 W Madison, and we want it to be a space people are proud to work in and visitors remember. This role is ideal for a highly organized operator with genuine design sense, someone who notices when a plant is wilting or a conference room is out of place, and fixes it before anyone else does.

You'll have an annual discretionary budget for decor and workplace improvements, and real ownership over how it's spent.

What you'll do

Workplace design and presentation

• Curate and maintain the office's look: furniture, artwork, plants, lighting and seasonal decor
• Keep the space client- and candidate-ready everyday, with special attention to reception, conference rooms and common areas
• Manage the annual decor and workplace-improvement budget, recommending and executing upgrades

Office operations

• Oversee daily upkeep: cleaning standards, kitchen and pantry, snacks, beverages and office supplies
• Maintain inventory, place orders and track spending against budget
• Create and maintain office policies, procedures and a workplace guide for employees

Facilities and building management

• Serve as the primary contact with building management at 70 W Madison
• Coordinate repairs, maintenance and service requests, and follow them through to completion
• Administer access badges, keys and visitor management
• Support health, safety and emergency procedures, including fire-warden coordination
• Source, negotiate with and manage vendors, including cleaning, maintenance, furniture, catering and plant care
• Track contracts, renewals and invoices, and hold vendors to service standards

Employee experience and events

• Plan catered lunches, team celebrations, holiday parties and office events
• Welcome new hires with a smooth first-day setup (desk, badge, supplies)
• Gather employee feedback and continually improve the office experience

Requirements

What we're looking for

Required

• A strong eye for design, with examples of spaces you've styled, improved or maintained
• Exceptional organization and follow-through across many concurrent tasks
• Experience managing vendors and budgets
• Clear, warm communication with employees, leadership, vendors and building staff
• Comfort being fully on-site and occasionally available outside standard hours for events or facilities issues

Preferred

• Experience in a professional-services firm or similarly client-facing office
• Experience supporting an office move, build out or redesign
• Familiarity with workplace tools such as badge systems, visitor management and procurement software

Compensation and benefits

The base salary range for this role is $85,000-$105,000 per year, plus an annual bonus target of $5,000-$15,000. Final pay depends on experience, skills and qualifications.

• Health, dental and vision insurance
• 401(k)
• Paid time off and holidays
• Parental leave, professional development, other perks
• Annual discretionary budget for decor and workplace improvements