Office & Experience Coordinator - NYC HQ

Shiftsmart, Inc.; New York (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) match

Parental leave

Pre-tax commuter benefits

Fully stocked kitchen @ 1 World Trade,

Job summary

Shiftsmart, Inc. in New York City (HQ) is seeking an Office Admin to ensure smooth operations of the on-site office. You will work with the CEO and leadership on office support, event planning, kitchen and supply restocking, IT/device management, and coordination with building management.

The ideal candidate is organized, resourceful, and proactive, able to anticipate employee needs and contribute to a welcoming workplace as we scale.

Qualifications

• Must be organized, proactive, and able to anticipate employee needs.
• Experience supporting executives and coordinating events is a plus.
• Based in New York City HQ and comfortable in an on-site role.

Responsibilities

• Run daily office operations to keep the space clean, functional, and welcoming.
• Provide executive and team support, including meals, travel, and meeting attendance.
• Plan employee experiences through events like happy hours and offsites.
• Serve as in-office culture ambassador, manage food preferences, birthdays, and milestones.
• Set up desks and equipment for new hires and provide orientation support.
• Coordinate with One World Trade building management and vendors.

Skills

Ownership

People‑First

Adaptability

Communication

Growth Mindset

Lifting up to 25lbs

Tools

Google Docs

Google Sheets

Zoom

Slack

Job description

Shiftsmart, Inc. in New York City (HQ) is seeking an Office Admin to ensure smooth operations of the on-site office. You will work with the CEO and leadership on office support, event planning, kitchen and supply restocking, IT/device management, and coordination with building management.

The ideal candidate is organized, resourceful, and proactive, able to anticipate employee needs and contribute to a welcoming workplace as we scale.