Office Administrator

Gradian Thermal Solutions; Maple Grove (MN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Disability insurance

Life insurance

HSA/FSA

401k matching

Paid holidays

PTO

Education assistance

Company events

Job summary

Gradian Thermal Solutions is hiring an Office Administrator to be the first point of contact on site in Maple Grove, MN. You will greet guests, coordinate meeting spaces, manage supplies, and assist with onboarding new hires and general office operations.

The role requires strong communication, organizational skills, and the ability to multitask in a fast-paced environment. Comprehensive benefits and a people-first culture are emphasized.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative or reception experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Greet visitors and manage front desk with a welcoming, professional presence.
• Coordinate conference room scheduling and logistics for meetings.
• Maintain kitchen and common areas; stock supplies and manage mail/packages.

Skills

Communication

Multitasking

Customer service

Problem solving

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Gradian is an engineering-led, full-line thermal solutions partner serving data center and other mission-critical, commercial, and industrial markets. Headquartered in Maple Grove, MN, with additional facilities across North America, we design and manufacture liquid cooling systems, air handling equipment, heat rejection units, and modular, factory-assembled thermal management solutions.Gradian was founded through the unification of four complementary, established brands: MAS HVAC, Daedex, DeepCoolAI, and EcoChillers. Together, we act as a single-source provider, deploying cooling technologies as scalable systems optimized for efficiency, spatial constraints, and overall performance. With a vertically integrated engineering and manufacturing model, we pair rapid design turnaround with precision fabrication, so customers can move faster on complex projects where reliability, timeline, and quality all matter.Why work hereAt Gradian, you'll work alongside others who get genuinely fired up by complex problems, see your work go from first sketch to job site in weeks, not years, and know that while we're developing the technologies critical for AI infrastructure to scale, our culture remains people-first by design.It is core to our identity that we operate as one team — driving to win together, energizing others, and building lasting relationships that make the work fun and rewarding.Position Summary:As a first point of contact when arriving onsite, the Office Administrator will create a welcoming experience for guests, vendors, candidates, and employees. They will greet each person warmly and be helpful in coordinating their needs. They will manage the shared spaces and supplies for the office.Key Responsibilities:Front Desk & Visitor ManagementGreet and manage all visitors at the front door, ensuring a warm and professional experienceCoordinate conference room scheduling and ensure meeting spaces are clean, stocked, and prepped with food/beverages as neededOrder food for meetings and monthly lunch outingsOffice & Facility MaintenanceClean and stock common areas including kitchen, lunchroom, break areas, and meeting roomsMaintain coffee machinesManage incoming/outgoing mail and package deliveriesAct as liaison with cleaning services vendorAct as liaison for Medina Electric and coordinate massage therapy schedulingSupplies & InventoryManage office supplies, equipment, and mini market inventory; handle requests and vendor issuesOrder and maintain inventory for new hire swag bags, name plates, and anniversary giftsNew Hire & Onboarding SupportPrepare and print new hire folders; clean and organize workstationsOrder necessary office equipment and supplies for new hiresCulture & CommunicationParticipate in the Employee Engagement CommitteeAdministrative SupportAssist with scheduling as needed for interviews and onboardingAssist with data entry as neededSystems & ProgramsManage the eVoice systemQualifications & Requirements:Required:High School Diploma or GED2+ years of experience in administrative or reception workWorking knowledge of Microsoft Office SuitePreferred:Associate’s or Bachelor’s DegreeLeadership ExperienceKey Competencies:Excellent written and verbal communication skillsAbility to manage multiple priorities and tasksProblem-solving mindset with a commitment to customer satisfactionBenefits:Medical, vision, and dental plansShort-term and long-term disability insuranceGroup term life insurance coverageHSA, FSA, and Dependent Care plans available8 paid holidays, 4 floating holidays, and generous PTO policy401k matchingCompany paid eventsAnnual safety shoe allowanceEducation assistance programEEO Statement:Gradian Thermal Solutions is committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, political affiliation, or any other legally protected status.Employment decisions at Gradian are based on merit, qualifications, and business needs. We prohibit discrimination and harassment of any kind and actively promote a culture of fairness, equity, and opportunity.We also provide reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, practices, or observances, in accordance with applicable laws.