Office/Executive Assistant

MaverickX; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Premium health insurance

Continuing education

Job summary

MaverickX in Austin, TX, is seeking an Office/Executive Assistant to support leadership and ensure smooth day-to-day operations at the Austin Lab. This dual-role position blends administrative tasks, executive support, and office coordination to keep the workplace efficient and executives on track.

Responsibilities cover office operations, onboarding, IT support, vendor management, and event planning, with opportunities to contribute across the team and company.

Qualifications

• 4+ years experience in office coordination, administration, or operations support.
• Highly organized and detail-oriented with strong structure and prioritization.
• Skilled, versatile communicator capable of interfacing with executives and visitors.
• Comfortable handling day-to-day tasks and unexpected challenges.
• Proficient in Slack, Google Workspace, Zoom and other basic business tools.

Responsibilities

• Office Operations: Greet guests, manage supplies, and ensure conference rooms are ready.
• Logistics Coordination: Manage mail, shipments, and deliveries with precision.
• Elevated onboarding: Prepare workstations, credentials, and welcome kits for new hires.
• IT Support: Provide first-line IT support, setup accounts, and assist with A/V readiness.
• Vendor Management: Be the primary contact for building management and service providers.
• Executive Support: Coordinate schedules, prepare materials, and manage personal errands.
• Team gatherings: Organize activities to strengthen office culture.
• Professional Aesthetics: Maintain a professional and innovative office environment.
• Special Projects: Support ad-hoc tasks across the office and leadership.

Skills

Highly organized

Detail-oriented

Effective communicator

Executive support

Customer service

Tools

Slack

Google Workspace

Zoom

Job description

The Company

MaverickX is engineering the future of chemistry for natural resource extraction. We are intensely focused on bringing economic value to our customers, shareholders, and employees - while solving pressing resource challenges facing the United States and the world.

Austin Lab

Our Austin Lab is the headquarters of MaverickX and the central hub of our research, development, and corporate operations. Purpose-built to bring our scientists, engineers, and corporate team under one roof, it is the launching point for our next phase of growth. You will help shape how it runs day to day.

The Role

We are looking for a highly organized, proactive, and detail-oriented Office/Executive Assistant to support leadership and ensure smooth day-to-day operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You'll be the go-to person for keeping the workplace running efficiently and executives on track.

Responsibilities

• Office Operations: Keep our workspace running seamlessly by greeting guests, managing supplies, and ensuring everything from coffee to conference rooms is ready to go
• Logistics Coordination: Manage incoming and outgoing mail, shipments, and deliveries with precision and care, ensuring efficient turnaround
• Elevated onboarding: Prepare workstations, credentials, and welcome kits for new hires. Introduce them to our tools and make sure their first day feels effortless and inspiring
• IT Support: Serve as the first line of IT support for the office. Handle account setup and equipment provisioning during onboarding and account and hardware recovery during offboarding, configure desks and conference room A/V so they are ready to use, and troubleshoot everyday tech issues for the team, escalating to our IT partners when needed.
• Vendor Management: Act as the primary point of contact for building management and service providers
• Executive Support: Provide reliable assistance to executive officers by coordinating schedules, preparing materials, and managing personal errands, ensuring leadership priorities are executed efficiently
• Team gatherings: Organize activities that bring people together and strengthen office culture
• Professional Aesthetics: Maintain an office environment that reflects our company’s professionalism and innovation
• Special Projects: Jump in where needed to support ad-hoc tasks. At Maverick it is "all hands on deck" and everyone from the office manager to the CEO is expected to jump in wherever needed, whenever needed

Qualifications

• 4+ years experience in office coordination, administration, or operations support
• Highly organized and detail-oriented. You thrive on structure and can balance multiple priorities efficiently
• Skilled, versatile communicator. You can cut to the chase with our executives on a pressing problem, but then warmly greet a customer at the door
• Comfortable tackling day-to-day tasks and unexpected challenges
• Proficient in basic business tools (Slack, Google Workspace, Zoom, etc.)
• Energetic, warm, and professional presence as the first point of contact for visitors of the lab

Our Values

• Customer First: Our first and foremost priority is to give customers technology that makes their business more valuable. There is no deviation from this north star
• Play to Win: This is a professional team, not a family. Hardcore work ethic is a baseline; Measurable impact is how we define success
• Extreme Ownership: We are self-starters who learn voraciously, master their domain, and take full accountability for the outcomes of their work
• Relentless Execution: A good idea is meaningless until it is solving a customer problem. Moving with speed, focus, and determination is how we win in our industry
• Radical Candor: Focused, direct, and impactful communication is our language. No time for beating around the bush
• Shared Success: Meaningful equity participation for employees means that when Maverick wins, everyone wins
• Uncompromised Integrity: We do first class business in a first class way, while staying loyal to our customers, shareholders, employees, and country

Benefits

• At Maverick X, our compensation packages reflect our recognition of the value our employees bring to our success and our commitment to recruiting top talent. We cater our benefits to ensure our team succeeds both in and out of the office
• Premium health insurance: With medical, dental, and optical options, we offer some of the best coverage on the market
• Continuing education: We take employee development seriously and strive to unlock our team’s full potential through continuous learning initiatives