Executive Assistant

Navex; Houston (TX); Hybrid; USD 81,000 - 109,000; Full time

Job summary

NAVEX is seeking an Executive Assistant to support multiple senior executives in a fast-paced, hybrid Houston team. You will manage calendars, arrange travel, draft communications, and coordinate meetings while handling sensitive information with discretion.

The ideal candidate brings 5+ years of executive support experience, exceptional organizational and communication skills, and proficiency with MS Office and collaboration tools like Teams and Slack.

Qualifications

• 5+ years of executive assistant experience in a fast-paced or corporate environment.
• Exceptional multitasking, organizational, and time-management skills.
• Strong verbal and written communication; professional discretion with confidential information.
• Proficiency in MS Office Suite and collaboration tools like Teams and Slack.
• Ability to anticipate needs, manage calendars, travel, and meet deadlines.
• Comfort with adapting to changing priorities in a candid, fast-moving culture.
• Excellent relationship-building skills across levels of stakeholders.
• Willingness to leverage AI and emerging tech to elevate work.
• Commitment to NAVEX core values and delivering results.

Responsibilities

• Provide high-level administrative support to multiple executives, including calendar management and travel arrangements.
• Efficiently manage complex calendars and schedule meetings to minimize conflicts.
• Arrange travel logistics with detailed itineraries for smooth trips.
• Serve as first point of contact for internal and external stakeholders.
• Draft and edit correspondence, presentations, and reports.
• Coordinate meetings, conferencing, catering, and venue logistics.
• Support project tracking, deadlines, and resource coordination.
• Handle sensitive information with professionalism and integrity.
• Anticipate needs and solve problems to ensure smooth operations.

Skills

Executive support

Multitasking

Communication skills

Professionalism

MS Office

Teams/Slack

Relationship building

Adaptability

AI readiness

Problem solving

Tools

MS Office Suite

Teams

Slack

Video conferencing

Job description

Posted Thursday, August 20, 2026 at 7:00 AM

At NAVEX, we're transforming the world—making it safer, more ethical, and ensuring every voice is heard. That's real impact.

Our high-performance culture is driven by our values . We move with speed, passion and purpose — as one team. We are bold in our ideas, accountable in our actions, and committed to doing the right things right.

We are seeking a proactive, highly organized, and efficient Executive Assistant to support multiple senior executives in a fast-paced environment. The ideal candidate will have a proven track record of managing competing priorities, handling sensitive information with discretion, and facilitating smooth operations across various administrative functions. This role requires strong communication skills, the ability to anticipate needs, and an aptitude for problem-solving in high-pressure situations.

You'll thrive in this hybrid role surrounded by an engaged, collaborative team deeply committed to your success. Join us and help shape what's next!

What you'll get:

• Meaningful Purpose.Your work helps organizations operate with integrity and protect their people—at a scale few companies can match.
• High-Performance Environment.We move with urgency, set ambitious goals, and expect excellence. You'll be trusted with real ownership and supported to do the best work of your career.
• Candid, Supportive Culture.We communicate openly, challenge ideas—not people—and value teammates who embrace bold thinking and continuous improvement.
• Growth That Matters.You can count on authentic feedback, strong accountability, and leaders invested in your success so you can achieve real growth.
• Rewards for Results.We provide clear, competitive compensation designed to recognize measurable outcomes and real impact.

What you'll do:

• Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and travel arrangements
• Efficiently manage complex calendars, schedule meetings, and coordinate events, ensuring minimal conflicts and maximum use of time
• Arrange travel logistics, including flights, accommodations, and ground transportation, preparing detailed itineraries and ensuring travel runs smoothly
• Act as the first point of contact for internal and external stakeholders, including responding to emails, phone calls, and requests on behalf of executives
• Draft, edit, and proofread correspondence, presentations, reports, and other documents, ensuring timely delivery of materials
• Coordinate logistics for meetings, including setting up conference calls, video conferencing, catering, and managing venue arrangements
• Assist with various projects by tracking deadlines, gathering resources, and coordinating follow-up actions to ensure project milestones are met
• Handle sensitive and confidential information with professionalism and integrity, ensuring executives are well-prepared for strategic decision-making
• Anticipate needs and solve problems proactively to ensure the smooth day-to-day operations

What you'll bring:

• 5+ years of executive assistant experience, preferably supporting multiple executives or senior leaders in a fast-paced or corporate environment.
• Exceptional multitasking, organizational and time-management skills with the ability to manage competing priorities and deadlines
• Strong verbal and written communication skills
• High level of professionalism and discretion in handling confidential information
• Proficiency in MS Office Suite and collaboration tools (e.g., Teams, Slack)
• Comfortability adjusting to changing priorities and embracing challenges with a positive attitude
• Excellent relationship building skills, with the ability to interact with stakeholders at all levels
• Culture Agility.Comfort working in a fast-paced, candid environment that values innovation, healthy debate, and follow-through
• AI Readiness.Curiosity and willingness to use AI and emerging technologies to elevate your work and deliver smarter outcomes
• Fuel performance and outcomes.Leverage your job competencies and champion NAVEX's core values

Our side of the deal:

We'll be clear, we'll move fast, and we'll invest in your success. You deserve to be supported, challenged, and rewarded for the impact you make—and we commit to doing that every step of the way.

The starting pay for this role is $95,000 per annum. NAVEX is an equal opportunity employer committed to including individuals of all backgrounds, including those with disabilities and veteran status.