Executive Assistant / Office Administrator

SalesDraft; Lindon (UT); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

PTO

Medical & Dental Options

401(k) Options

Job summary

SalesDraft is seeking a highly organized Executive Assistant / Office Administrator to support the CEO, CTO, and CRO in a fast-growing startup environment. This full-time role blends executive support, personal tasks, and office operations to keep the company running smoothly.

You will manage calendars, travel logistics, vendor relations, onboarding, and day-to-day office needs while maintaining confidentiality and a proactive, can-do attitude.

Qualifications

• Experience supporting executives at a startup or fast-paced environment.
• Strong organizational and detail-oriented abilities.
• Reliable, proactive and able to manage multiple priorities.

Responsibilities

• Provide day-to-day support to the CEO, CTO, CRO and executives.
• Manage calendars, travel logistics, and meeting coordination.
• Coordinate personal tasks and errands for executives.
• Assist with scheduling, reservations, and vendor management.
• Maintain confidentiality and handle sensitive information with discretion.

Job description

Location: In-Office

Employment Type: Full-Time

Executive Assistant / Office Administrator

Location: In-Office

Employment Type: Full-Time

Salary: $50,000-$60,000

About the Role

We are looking for a highly organized, proactive, and dependable Executive Assistant / Office Administrator to join our growing team.

This is a high-trust role that combines executive support, personal assistant responsibilities, and office administration. A large part of this position will be supporting our Executive Team, including the CEO, CTO, and CRO, by helping manage both professional and personal tasks that allow them to stay focused on leading the company.

This could mean anything from coordinating a meeting or booking travel to helping get a vehicle's oil changed, picking something up, running an errand, or handling a last-minute request. No two days will look exactly the same, and we need someone who is comfortable jumping in, figuring things out, and getting things done.

You will also play a major role in keeping our office and internal operations organized and running smoothly.

This is an excellent opportunity for someone who enjoys being the person everyone can count on, thrives in a fast-paced startup environment, and takes pride in making sure the details are handled.

What You'll Do

Executive & Personal Support

• Provide day-to-day support to the CEO, CTO, CRO, and other members of the Executive Team
• Manage both professional and personal tasks and requests for executives
• Run errands and coordinate personal tasks such as vehicle maintenance, pickups, deliveries, appointments, and other needs
• Assist with scheduling, reservations, and logistics
• Book and coordinate executive travel
• Help manage calendars and coordinate meetings
• Handle confidential and sensitive information with discretion003
• Anticipate needs and proactively take care of tasks before they become problems
• Be available to jump in and help wherever needed

Office & Administrative Operations

• Help ensure the office runs smoothly and remains organized
• Manage office supplies, snacks, drinks, and other necessities
• Coordinate vendors and office services
• Assist with bill payments and vendor management
• Organize and maintain company documents and files
• Keep shared spaces organized and presentable
• Help coordinate office maintenance, repairs, deliveries, and other facilities needs
• Assist with company retreats, parties, events, and team activities

People & Internal Operations

• Assist with employee onboarding and offboarding
• Help manage PTO requests and internal employee processes
• Assist with payroll and related administrative tasks
• Help coordinate new hire setup and ensure employees have what they need to be successful
• Maintain organized employee and company records
• Serve as a reliable resource for employees when they need help navigating administrative processes
  

What We're Looking For

We are looking for someone who is:

• Extremely organized and detail-oriented
• Highly reliable and trustworthy
• Proactive—you see what needs to be done and do it without always being asked
• Comfortable managing multiple priorities at once
• Able to quickly determine what is urgent and what can wait
• A strong communicator who is comfortable working with executives and employees at all levels
• Flexible and willing to take on whatever the day requires
• Comfortable handling confidential and sensitive information
• A team player who genuinely wants to see the people around them succeed
• Resourceful and able to figure things out independently
• Comfortable working in a fast-paced startup environment where priorities can change quickly
• Someone who takes ownership rather than waiting for someone else to solve a problem
  

The Startup Environment

We're a growing startup, which means this role is not about staying inside a strict job description. There will always be something new to figure out.

We need someone who enjoys that.

You may start your morning coordinating a vendor, spend the afternoon helping an executive with a personal errand, and end the day preparing for a company event. The ability to switch gears, stay organized, and keep moving is critical.

The right person will become an integral part of our team and someone our executives and employees know they can rely on.

Why Join Us?

• Work directly with the Executive Team and gain exposure to the inner workings of a growing startup
• Be an important part of a rapidly growing company
• Have a role with significant variety and responsibility
• Work alongside a team that values initiative, ownership, and getting things done
• Opportunity to grow with the company as we continue to scale
• Step into a role where your work has a direct impact on the success of the team
  

Transition & Training

The person currently in this role will work closely with the new hire during the transition period. This will provide an opportunity to learn the responsibilities of the position firsthand, understand the team's preferences and processes, and gain a strong understanding of what it takes to be successful in the role.

If you're someone who loves being the person who keeps everything organized, solves problems, supports others, and makes sure things get done—we'd love to meet you.

Benefits

• PTO
• Medical & Dental Options
• 401(k) Options