Office Manager

Manning Personnel Group, Inc.; Waltham (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Manning Personnel Group, Inc. is looking for an Office Manager in Waltham, Massachusetts. This role involves managing administrative tasks, supporting team members, and ensuring excellent customer service. The ideal candidate will possess a Bachelor’s degree or relevant experience and at least 1 year in an administrative support role. The compensation for this position ranges from $50,000 to $65,000 per year. This job offers a great opportunity to gain exposure to the life sciences industry.

Qualifications

• 1+ years of experience in administrative support function.
• Experience supporting a variety of departments is a plus.
• Highly organized and energetic individual.

Responsibilities

• Manage administrative duties including filing, copying, and processing expense reports.
• Coordinate travel arrangements for team members.
• Maintain the kitchen and office supplies.
• Assist HR with candidate visits and travel arrangements.

Skills

Communication skills

Organizational skills

Detail-oriented

Microsoft Office proficiency

Education

Bachelor's degree or relevant experience

Job description

Our client, a growing biotech company, is seeking a team player with the ability to quickly shift and manage multiple priorities to join their team as an Office Manager. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. This role requires a proactive approach to providing consistent, professional office support; follow-through on all assignments and tasks; and knowledge about administrative procedures.

This role is a great opportunity to gain exposure to the life sciences industry!

Duties and Responsibilities

• Administrative duties including filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies
• Travel arrangements for non-management team members
• Serve as the face and voice of the company
• Maintaining and stocking the kitchen daily
• Maintaining and stocking the office supply room, ordering supplies as needed
• Picking up the mail daily and distributing it to employees
• Manage calendars for conference rooms; set up conference calls and GoToMeeting
• Coordinate outside guest seminars and meetings, including but not limited to room set‑up
• Assist with planning and setup of weekly company socials and company events
• Assist HR team with coordinating candidate visits, booking candidate travel, and lunches
• Other ad-hoc projects as needed

Qualifications and Skills

• Bachelor's degree or relevant experience working in an administrative support role, outward facing
• 1+ years' experience in administrative support function and experience supporting a variety of departments a plus
• Highly organized, energetic, hands‑on individual with demonstrated capabilities in administrative functions
• Detail oriented and comfortable working in a fast‑paced office environment
• Exceptional written and verbal communication skills
• Proficient in Microsoft Office

Compensation

• $50-65k/year

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.