Executive & Office Operations Specialist

MaverickX; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Premium health insurance

Continuing education

Job summary

MaverickX in Austin, TX, is seeking an Office/Executive Assistant to support leadership and ensure smooth day-to-day operations at the Austin Lab. This dual-role position blends administrative tasks, executive support, and office coordination to keep the workplace efficient and executives on track.

Responsibilities cover office operations, onboarding, IT support, vendor management, and event planning, with opportunities to contribute across the team and company.

Qualifications

• 4+ years experience in office coordination, administration, or operations support.
• Highly organized and detail-oriented with strong structure and prioritization.
• Skilled, versatile communicator capable of interfacing with executives and visitors.
• Comfortable handling day-to-day tasks and unexpected challenges.
• Proficient in Slack, Google Workspace, Zoom and other basic business tools.

Responsibilities

• Office Operations: Greet guests, manage supplies, and ensure conference rooms are ready.
• Logistics Coordination: Manage mail, shipments, and deliveries with precision.
• Elevated onboarding: Prepare workstations, credentials, and welcome kits for new hires.
• IT Support: Provide first-line IT support, setup accounts, and assist with A/V readiness.
• Vendor Management: Be the primary contact for building management and service providers.
• Executive Support: Coordinate schedules, prepare materials, and manage personal errands.
• Team gatherings: Organize activities to strengthen office culture.
• Professional Aesthetics: Maintain a professional and innovative office environment.
• Special Projects: Support ad-hoc tasks across the office and leadership.

Skills

Highly organized

Detail-oriented

Effective communicator

Executive support

Customer service

Tools

Slack

Google Workspace

Zoom

Job description

MaverickX in Austin, TX, is seeking an Office/Executive Assistant to support leadership and ensure smooth day-to-day operations at the Austin Lab. This dual-role position blends administrative tasks, executive support, and office coordination to keep the workplace efficient and executives on track.

Responsibilities cover office operations, onboarding, IT support, vendor management, and event planning, with opportunities to contribute across the team and company.