Office & Events Coordinator | Hybrid, Growth & Culture

Jaros, Baum & Bolles (JB&B); Boston (MA); Hybrid; USD 40,000 - 41,000; Full time

Benefits offered by this job

401k employer match

Stock options

PTO

Volunteer program

Employee resource groups

JB&B University training

Job summary

Jaros, Baum & Bolles (JB&B) in Boston seeks an Office Assistant to manage daily office operations, greet clients, handle communications, data entry, and general administration. The role requires on-site work five days a week, with occasional remote Fridays, and opportunities to coordinate events and initiatives.

The ideal candidate will have 2+ years of administrative experience, a strong professional demeanor, and proficiency with Microsoft Office and related tools.

Qualifications

• Strong self-starter able to work independently and proactively.
• Excellent communication with professional demeanor across all levels.
• Ability to handle confidential information with good judgment.
• Detail-oriented with strong organizational skills.
• On-site work Monday–Friday with some Fridays remote.

Responsibilities

• Manage daily operations of the Boston office and be the primary point of contact for office requests.
• Establish and maintain relationships with vendors, building management, and service providers.
• Coordinate maintenance, repairs, furniture servicing, and workspace improvements.
• Monitor office supply inventory and draft budget proposals.
• Serve as receptionist and direct incoming calls as needed.
• Oversee office floor plan and workstation moves with senior staff.
• Plan and implement office initiatives and employee engagement events.
• Coordinate office events, volunteer activities, and internal communications.
• Support hiring, onboarding, and internship programs.
• Oversee CRM and JBBU platform, including updates and materials.
• Ensure safety and security procedures and coordinate Emergency Action Plan.
• Maintain master calendar and schedule conferences and internal meetings.

Skills

Self-starter

Team collaboration

Communication

Confidentiality

Attention to detail

Office software proficiency

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Airtable

Canva

Camtasia

Docebo

Job description

Jaros, Baum & Bolles (JB&B) in Boston seeks an Office Assistant to manage daily office operations, greet clients, handle communications, data entry, and general administration. The role requires on-site work five days a week, with occasional remote Fridays, and opportunities to coordinate events and initiatives.

The ideal candidate will have 2+ years of administrative experience, a strong professional demeanor, and proficiency with Microsoft Office and related tools.