Hybrid Operations & Facilities Assistant

Jaros, Baum & Bolles (JB&B); New York (NY); Hybrid; USD 41,000 - 44,000; Full time

Benefits offered by this job

Hybrid work model

401k match and stock options

PTO, volunteer program and ERGs

JB&B University training

Job summary

Jaros, Baum & Bolles (JB&B) seeks an Operations Assistant to support office readiness, mailroom, AV, and on-site maintenance in a hybrid New York office. You’ll work with building engineers, vendors, and staff to ensure smooth daily operations and timely moves.

The role emphasizes hands-on problem solving, effective communication, and a willingness to expand operational knowledge across facilities tasks. A collaborative, proactive approach is valued.

Qualifications

• 1–2 years in office operations, facilities, mailroom, or similar.
• Experience with mailroom, shipping, or on-site support.
• Strong communication and problem-solving abilities.
• Collaborative, dependable, and able to work with limited supervision.
• Proficiency in MS Word, Excel, and Outlook.
• Willingness to learn and take on hands-on responsibilities.
• Entrepreneurial, solutions-oriented approach.

Responsibilities

• Facilities Maintenance & Repairs: perform routine maintenance and minor repairs.
• Furniture, Moves & Office Setup: assemble, relocate and adjust furniture and spaces.
• Office Cleanouts & Organization: manage cleanouts and organizing materials.
• Mailroom, Shipping & Messenger: process packages and coordinate deliveries.
• AV & Document Production Support: basic AV setups and printing needs.
• Facilities & Vendor Coordination: assist engineers and service providers on-site.
• Onboarding & Offboarding: support workspace prep and logistics.
• Daily Operations & Emergency Support: handle routine tasks and emergencies.
• Training, Improvement & Team Contribution: learn, improve, and contribute.

Skills

Office operations

Facilities

Mailroom & shipping

Troubleshooting equipment

Interpersonal skills

Problem solving

MS Office (Word/Excel/Outlook)

Tools

Copiers & printers

Scanners

AV equipment

Job description

Jaros, Baum & Bolles (JB&B) seeks an Operations Assistant to support office readiness, mailroom, AV, and on-site maintenance in a hybrid New York office. You’ll work with building engineers, vendors, and staff to ensure smooth daily operations and timely moves.

The role emphasizes hands-on problem solving, effective communication, and a willingness to expand operational knowledge across facilities tasks. A collaborative, proactive approach is valued.